An international organization with an office in Nairobi which supports workers issues in the transport industry in Africa has a vacancy for a Secretary/ Personal Assistant to the Africa Regional Secretary.
The job holder will provide full secretarial and administrative support to the Regional Secretary.
Applications are sought from experienced candidates to fill this bilingual position. The assignment is open to East Africans legally resident in Kenya and authorised to work.
Key responsibilities:The job holder will provide full secretarial and administrative support to the Regional Secretary.
Applications are sought from experienced candidates to fill this bilingual position. The assignment is open to East Africans legally resident in Kenya and authorised to work.
- Provide a full secretarial (in English and French) and administrative support service
- Produce and edit routine correspondence and reports in both languages
- Open and distribute incoming mail, manage office document storage system and utilisation
- Maintain the diary and arrange appointments as required for the regional secretary to support work plan
- Undertake projects and research as required by the regional secretary
- Schedule and arrange meetings, take notes and produce accurate minutes and arrange for their distribution
- Receive and screen incoming calls and take appropriate action and assist and guide affiliates or partners on relevant office matters
- Receive visitors to the office
- Plan and manage all official travel arrangements for office staff and their effects
- Receive and channel office financial requests
- Act as the key contact person and custodian of regional secretary's office
- Supervise junior staff
- Undertake any other relevant duties reasonably assigned by regional secretary
Person Specification: The job requires:
- A relevant university degree with at least two year's current experience in a similar position or, a higher diploma in secretarial studies with current experience of not less than three years in a similar position
- Verifiable practical language skills (grammatical writing, reading and understanding of English & French). Knowledge of Portuguese or labour matters is an added advantage
- Attention to detail
- Experience of a full range of secretarial skills
- Excellent interpersonal and communication skills
- Good organising skills
- Tact, diplomacy and discretion
Terms of Employment:
- A permanent job with 3 to 6 months probationary period
- An attractive negotiable package with substantial pension and long service awards
Qualified applicants should send a detailed CV indicating current and last two positions, and remuneration, address, telephone, e-mail address, and 3 referees to the regional secretary even by e-mail.
Short listed candidates will be interviewed on Thursday 10 February 2011
Africa Regional Secretary
International Transport Workers Federation (ITF)
P.O. Box 66540 - 00800, Nairobi.
Tel +245 204448018
Fax +254 204448020
nairobirs@itf.org.uk
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