Job Title: Procurement & Operations Assistant
Reporting to: Operations and Sales departmental heads
Start date: End January 2010
The role
The Procurement and operations assistant will perform the following duties
a) Administration
Reporting to: Operations and Sales departmental heads
Start date: End January 2010
The role
The Procurement and operations assistant will perform the following duties
a) Administration
- The Procurement & Operations Assistant will perform administrative duties to streamline business operations of Flora net including office management
- Keep the organization running on budget and explore ways of increasing productivity
b) Supply chain management
- Process orders to different farms and follow up on delivery at the airport
- Inspect merchandise procured for compliance with standards
- Ensure merchandise is cleared for export at the airport with all documentation
- Be the quality controller at the airport for all exports
- Visit farms where necessary to ensure customer requirements are taken into consideration and resolve customer issues where they arise
- Prepare and reconcile reports on shipments
c) Communication
- Ensure efficient communication between Flora Net, markets, farms and other stake holders in the supply chain
- Prepare and dispatch correspondence as directed by the directors
- Send reports on orders and shipments achieved Vs targets to the directors on daily basis
- Inform the directors on any issue affecting the business
Requirements
Education
Education
- Diploma/associate degree in office administration or a bachelor's degree in business or a field related to the floriculture industry.
- Coursework should include business administration, bookkeeping, document management, word processing and data entry.
Skills
- The person Must have excellent written and verbal communication skills and the ability to interact with customers and coworkers.
- Solid organizational and management skills
- Ability to initiate and follow through on projects, solve problems and meet targets with minimal supervision.
- Procurement & Operations Assistant He/she must possess tact, diplomacy, a positive attitude and the ability to perform under pressure.
- Word processing and data entry skills are essential
- Knowledge of floriculture industry standards is desirable
- Knowledge of flowers and the flower business
Experience
- Person must have at least two years of experience in the flower export business
- Experience in quality control will be an added advantage
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