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Office Administrator and Human Resource Officer Job Vacancy

Job Title: Office Administrator and Human Resource Officer

Reports to: Finance Director

Main Responsibilities

Office Administrator
  • Ensure the smooth running of the office at all times.
  • Ensure all office equipments and installations are maintained in good working order.

  • Plan, Coordinate and supervise all office errands including liaising with the courier service provider.
  • Coordinate with the accountant to ensure all suppliers, contractors, service providers, utilities etc, are paid in a timely manner.
  • Maintain a schedule of all insurance covers taken by the company and ensure they are renewed in good time.
  • Monitor and ensure the renewal of all licences, permits and subscriptions.
  • Procurement and Supplier management.
  • Monitor and control the use of office supplies and equipments and maintain appropriate records of the same.
  • Plan and Coordinate office activities and schedules.
  • Control and account for petty cash including controlling the office running budget.
  • Responsible for circulating information throughout the organization.
  • Support management and other staff in the day to day activities as requested.
  • Maintaining office cleanliness and hygiene.
  • Supervising clerical and support staff.
  • Develop and recommend office procedures and systems and supervise their implementation.
  • Independently respond to letters and general correspondence of a routine nature.
  • Organizing and supervising office repair and maintenance work.
  • Hold brief for the accountant and administrative secretary as assigned or when on leave.
  • Suggest areas for improvement in internal processes along with possible solutions.
  • Perform other related duties as required.
As Human Resource Officer
  • Help develop a personnel management policies and procedures manual.
  • Manage the proper administration of the HR policies and procedures.
  • Explain and clarify the provisions of the personnel policies and procedures to the staff.
  • Plan, organise, and Coordinate personnel training.
  • Ensure full compliance with all personnel related legislation.
  • Monitor, study and advise management of new legislation, trends and emerging practices in HR.
  • Ensure proper personnel documentation including staff contracts, accurate job descriptions, confirmation, promotion and displinary letters and contract renewals.
  • Maintain all staff records and compile statistical reports concerning personnel related data such as recruitment, transfers, performance appraisals, and absenteeism.
  • Prepare and maintain the staff leave rooster and monitor staff attendance.
  • Monitor scheduled and unexpected absences and coordinate actions to ensure continuity of operations.
  • In charge of general communication by the company to staff.
  • Oversee employee safety, welfare and health.
  • Represent the company and its related businesses in personnel related disputes and hearings.
  • Plan and conduct new employee orientation to foster positive attitude towards organisational objectives.
  • Coordinate staff recruitment and selection process in order to ensure a timely organised and comprehensive procedure is used to hire staff.
  • Provide reports required by management from time to time on Administrative and Human Resource matters.
  • Perform other related duties as required.
To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted.

You can also visit www.kenyanvacancies.com for more jobs

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