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Chemonics /Kenya Pharma Job Vacancies

1.    Contracts & Invoicing Assistant
2.    Field Agent
Chemonics /Kenya Pharma is a USAID funded project that seeks to establish and operate a reliable, sustainable pharmaceutical supply chain management system. Its aim is to distribute drugs for the care and treatment of persons with HIVIAIDs in Kenya
Chemonics/Kenya Pharma has the following vacancies;
Position: Field Agent
Ref: KP-FA001
Location: Meru
Position Description
Field agents serve as the first point of contact with service delivery points in the assigned region and will be responsible for ensuring that assigned SDPs are well supported and stocked to meet the Kenya Pharma objective of ensuring uninterrupted supply of ART commodities
Field agents will report to the Regional Manager of their respective region. It is a full-time position, currently anticipated to last for the duration of the contract.

  • Carry out physical stock inventory, inspect bin card records for accuracy, compare physical inventory and bin card records and recommend appropriate action.
  • Gather information on ART patients per regimen and report data on stock position to Nairobi team to be used in forecasting and quantification for procurement.
  • Gather additional site specific information on other factors that impact patient needs and numbers to assist Kenya Pharma in servicing the service delivery points.
  • Submit all reports and orders by agreed deadline
  • Monitor storage conditions and capacity of the assigned SDP to handle increased workload.
  • Raise storage capacity concerns and quality Issues with the regional managers to Identify ways to address any challenges.
  • Submit monthly operations report to regional manager highlighting key issues requiring immediate follow up and any feedback from SDP that may help to improve service delivery.
  • Bachelors degree holder
  • 2-3 years experience Working handling commodities in Kenya
  • Good understanding of the health systems in Kenya especially government health facilities will be an added advantage.
  • Demonstrated ability to work in a team.
  • Excellent written, oral communication and computer skills (Microsoft Office Programs)
Job Title: Contracts & Invoicing Assistant 
Ref: KP-FIN001
Location: Nairobi, Kenya
Position Description:
The Invoicing Assistant assists the Director of finance and administration and the accountant in all aspects of the protect accounting and financial management.
S/he will process accounting transactions according to the general principles of accounting and the Chemonics policies and procedures
S/he must also follow the clients (USAID) and local government regulations.
Financial management and record keeping
  • Maintain and verify procurement vendor contracts and transactions.
  • Liaise with subcontractor on procurement timing and deliverables in relation to invoicing.
  • Maintain and update subcontractor agreements and invoices.
  • Verify procurement vendor and subcontractor Invoices and make sure all supporting documents are received and correct.
  • Enter invoicing data into ACCESS software.
  • Prepare Invoice payment requests.
  • Monitor vendor and subcontractor payments and outstanding balances
  • Track the invoices/payments against the contract ceilings with each vendor and subcontractor.
  • File contracts, invoices, and all related supporting documents.
  • Assist in reconciling contract payable accounts
  • Review and reconcile field accounts balances.
Communications and information management:
  • Assist the director of finance and administration and the project accountant in responding to questions from USAID, home office, project partners, and vendors
Contract management:
  • Gather supporting documentation requested by auditors.
  • Assist accounting staff, as needed.
  • Bachelor’s degree in Accounting or Finance required. Minimum of CPA section 3 preferred.
  • Minimum three years experience in accounting and administrative support.
  • Computer literacy In word processing and spreadsheets (Word and Excel)- Basic knowledge of Microsoft Access preferred.
Send CV and cover letter with three professional referees to no later than September

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