Job Title: Senior Administration Officer
Hiring Organization: The Open University
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Education
Job Type: Full Time
Salary: KES
Date Posted: 06/06/2024
The
duties and responsibilities shall include but are not limited to:
Develop
and implement administrative strategy aligned with the Strategic Plan;
Provide
oversight for human capital affairs;
Coordinate
training and development programs for staff;
Provide
governance support to the University’s Management Board and Council;
Ensuring compliance with all applicable laws, regulations, and policies.
Collaborating
with University leadership to develop, review, and update policies and
procedures governing various aspects of the institution’s operations;
Maintaining
accurate and complete records of Board meetings, decisions, and official
documents;
Serving
as a liaison between the University administration, faculty, staff, students,
and external stakeholders and responsible for communicating important
information, decisions, and policies;
Providing
guidance on ethical standards and Conflict-of-Interest policies for the
University;
Assisting
University leadership in identifying and managing risks that could affect the
institution’s operations or reputation;
Streamline
operations, documentation, and filing procedures;
Safeguard
and maintain records securely;
Manage
staff engagement/disengagement processes according to policies;
Coordinate
policy, procedure, and standard development and implementation;
Advise
senior management on policy formulation and evaluation;
Provide
guidance on resource planning, including human resources;
Record
Minutes during Committee meetings;
Support
adherence to Quality Management Standards (QMS) and assist in Departmental
policy formulation and implementation;
Any other
relevant duties as assigned by the supervisor.
For
appointment to this Grade, one MUST have:
A
Bachelor’s degree in Administration, Law, Business Administration, Project
Planning and Management, or any other relevant from an accredited University;
Completed
CS Level I;
At least
six (6) years relevant work experience with at least three (3) years as an
Administration Officer I in a University or its equivalent;
Proficiency
in computer applications packages;
Registered
member of a recognized Professional body;
Supervisory
course lasting not less than two (2) weeks cumulatively;
Fulfilled
the requirements of Chapter Six of the 2010 Constitution of Kenya on Leadership
and Integrity upon successful appointment.