About the Opportunity
Inkomoko
Kenya Investment administrator is responsible for the items below:
Responsibilities
- Department Admin Support (40%)
- Be the lead taker of Investment
committee meeting minutes and other department meetings.
- Be the lead administrator for Inkomoko
Kenya’s LMS powered by (Odoo), tracking all borrower information –
including creating and updating clients’ profiles, payments registration,
and disbursements tracking.
- Track, file and report on compliance
with disbursements, collection and other non-financial matters.
- Create reports on investment
disbursement, closing investments and active investments.
- Actively participate as a key staff in
the weekly Portfolio Review Meeting.
- Compile the pipeline from the BGS Team
and prepare the lists for UNHCR verification.
- Investment Compliance and Reporting
(20%)
- File and maintain Investment contracts,
legal documents and other documents in a safer way (both paper and
electronic) and meeting Inkomoko Kenya filing standards.
- Manage communication between lending and
other department staff and perform regular investigation to resolve all
customer /team issues efficiently.
- Analyze and identify all fee
discrepancies in investment processes and perform regular audit on
processes and ensure compliance to all requirements.
- Assist with the preparation of annual
reviews for projects in the investment department.
- Collect and share financial reports and
other relevant information to Investment manager, Snr Portfolio Manager
and Regional Portfolio Director.
- Prepare timely and accurate reports
required by partners, stakeholders and funders including Kiva, investment
committee, CBK etc.
- Kiva documentation and compliance (20%)
- Ensure borrowers profiles meet Kiva
standards.
- Select photos of entrepreneurs, have
them sign photo waivers.
- Prepare Kiva report on monthly basis and
other departmental reports.
- Write compelling descriptions of
borrowers in English and post them to the international Kiva platform for
fundraising.
- Prepare documentation for new approved
investments to be posted on Kiva website.
- Ensure 100% of investment repayment
schedules are matching with Kiva repayment schedules – on kiva platform.
- Coordinate with lending staff to get all
investment documentation needed for fundraising.
- Adhere to credit policy TAT for Kiva
fundraising and meet clients’ needs.
- Ensure that we are adhering to the
requirements of our Kiva partnership, including reporting and journaling.
- Ensure that all investment
documentations are updated appropriately in the system so that the Kiva
fundraising tasks are performed easily.
- Coordination with Finance (10%)
- Identify discrepancies between different
investment department reports and finance reports and propose ways to
solve them.
- Perform various accounting processes
that deal with receipts, payments and checks issued.
- Initiate collection activities on the
past investments past due.
- Identify signs of unusual or suspicious
investment activities and make recommendations to minimize the risk
factors.
- Investment Closing and Disbursements (10%)
- Ensure that investments disbursement
adhere to investment committee approval decisions and policies.
- Review and prepare requests for
investment disbursements and ensure 100% compliance with the investment
committee decision such as approved investment amounts and conditions for
approval.
- Ensure all refugee clients are verified
by UNHCR prior to the disbursements in order to minimize risks.
- Other duties as assigned by the
supervisor.
Minimum Qualifications
The
Investment Administrator will be a trusted staff of Inkomoko Kenya
clients. We are looking for someone with incredible attention to detail
who can be sure that all of our operations and communications are in the
highest order.
Basic qualifications include:
- Strong English writing and reading skills
is STRONGLY preferred.
- a university degree in finance or other
related field.
- Must speak fluent English, and Swahili.
Other languages are an additional asset.
- Experience in investment management and
access to finance for MSMEs in Kenya is a preferred.
- Very strong attention to details and good
follow through.
- Ability to work well under pressure and
ability to multitask.
- Unrelenting perseverance, personal
integrity, and critical thinking skills.
- 2+ years of work experience in
relevant or applicable fields.
- Must be able to legally work in
Kenya.
How To Apply
