Grants Officer Job in Kenya

 Job Title: Grants Officer

Hiring Organization: Boma
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non Profit Organisation
Job Type: Full Time
Salary: KES Competitive
Date Posted: 03/30/2024

The grants officer will report to the Grants Manager and will be responsible for providing the day to-day supervision, guidance, and monitoring of grant funds and activities. This position will work with the finance team and Projects team and will additionally support capacity-building for sub-grantees and other partners. The officer will have a broad and deep understanding of the relevant donor rules and regulations and proactively identify compliance risks throughout the overall grant portfolio. S/He will develop and embed best practices in grants management in compliance with the FCDO rules and regulations.

Duties and Responsibilities


  • Support the manager in coordinating all other partner’s requirements especially the audit and reviews.
  • Handle correspondence and matters concerning grant management in consultation with the Project Manager and Grants Manager
  • Co-ordinate the project’s grants accounting, reporting, compliance and risk management
  • Review and finalize sub grants budgets, prepare contracts/agreements, facilitate funds disbursement and follow up on compliance.
  • Manage sub grants agreements by ensuring compliance with the terms, rules, regulations, legal and regulatory requirements governing the award.
  • Developing action plans on all findings and working with partners to initiate the recommendations and close up.

Grant Management and Reporting

  • Support in monitoring of sub awardee budgets, expenditure tracking, timely reporting and implementation of risk mitigating measures.
  • Ensure timely, accurate reporting from partners to allow consolidation and submission of the program and finance report within the set timelines. Assist in the preparation of progress update reports as per donor requirements and BOMA policies.
  • Provide feedback to all Sub recipients on grants performance.
  • Work closely with Grants Manager to ensure accurate and timely disbursement and liquidation of sub-award expenses. Ensure a comprehensive review of partner budgets.
  • Maintain an updated grants matrix for each sub awardee that informs regular decision making as well as used as a reference tool when reviewing partner cash requests.
  • Provide on-site mentorship to sub recipients and capacity development to them to plan, implement, monitor and report on grants awarded.

Experience and Qualifications

  • A University Degree in Business Administration, Accounting, Finance or a relevant field, or a combination of experience and education working in this sector.
  • Certified Public Accountant (CPAK), Certified Financia Analyst (CFA) or ACCA or any other relevant certification.
  • Proven working experience of at least 5 years in managing sub-grants and donor funding in NGOs with knowledge of project cycle management.
  • Experience supporting large donor funded project is an advantage.
  • Excellent interpersonal skills, ability to work in a multi-cultural environment, flexible and able to handle the pressure.
  • Cultural sensitivity

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