Job Title: Human
Resource Assistant
Hiring Organization: Trees
for the Future
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Non
Profit Organisation
Job Type: Full
Time
Salary: KES
Competitive
Date Posted: 03/30/2024
At Trees
for the Future (TREES), we train farmers in sustainable land use so that they
can build vibrant regional economies, thriving food systems, and a healthier
planet. As a global leader in agroforestry training for over 30 years, TREES
provides hands-on education and support, encouraging farmers in developing
countries to work with nature, not against it.
Our
signature methodology, the Forest Garden Approach, helps farmers transform
their land with thousands of trees and dozens of crops, creating new
possibilities for themselves, and their communities. By embracing sustainable
land practices, farmers are reclaiming their agency, breaking the cycles of
climate change and generational poverty, and rebuilding our food systems from
the ground up. Learn more at trees.org.
About the Opportunity
The HR
Assistant will be based in our Kisumu, Kenya office and reports to the Human
Resource Business Partner (HRBP). This role focuses on Human resource
activities in the Kenya office. The HR assistant will provide HR and
administrative support to the department and support the HRBP in improving
employee relations and engagement and building strategic employee talent
management strategies, creating an environment where everyone can thrive. The
position requires confidentiality, building relationships, strong communication
skills, conflict resolution, outstanding computer knowledge, and working within
a dynamic nonprofit environment. Registered member of a recognized professional
HR body in Kenya, the Institute of Human Resource Management (IHRM)
In this
role, you will…
- Participate
in talent acquisition, recruitment, selection, onboarding, and retention
of staff within the organization.
- Support
the organization in performing background checks, preparing offer letters,
and other official correspondences with respect to recruitment processes.
- Assist
in Compiling and maintaining employee documentation and records and
keeping the employee database up to date in collaboration with the HRBP.
- Accurately
compile, organize, and maintain employee files and confidential documents
either electronically or in their physical registry in collaboration with
the HRBP.
- Collaborate
with HRBP to accurately and timely process all hire transfers, staff
changes, and terminations into HRIS.
- Assist
in managing the offboarding process, including administration of exit
interviews and knowledge transfer.
- Provide
administrative support for the HR department, including departmental
filing and other duties as assigned.
- Support
the HRBP in conducting file audits to collect and maintain all required
documents in the employee files.
- Participate
in maintaining up-to-date records of performance appraisal information,
grievances, or corrective actions.
- Assist
in planning employee recognition events in collaboration with the HRBP.
- Together
with the HRBP, assist in tracking staff work schedules to ensure smooth
workflow.
- Participate
in preparing periodic reports on the overall HR status of programs.
- Support
preparation of necessary information to ensure timely preparation of staff
payroll.
- Support
any other HR initiatives and assignments as may be assigned by the
immediate supervisor.
You’ll
be a great fit if you have…
- Bachelor’s
Degree in Human Resource Management and be a registered member of IHRM
with good standing.
- Three
years of relevant work experience, preferably in an NGO setup.
- Familiarity
with HR Software and MS Office
- Excellent
communication and interpersonal skills.
- Strong
organizational and time management skills
- Ability
to handle sensitive information with confidentiality and discretion.
- Knowledge
of relevant Employment and labour relations laws in Kenya and HR best
practices
- Ability
to promote integrity and business ethics; demonstrate mature judgment,
trust, and open communication; ability to ensure effective teamwork,
collaborative behavior, and team spirit.
- Excellent
communication skills
- Builds
strong relationships with clients and external actors.
- Ability
to manage complex situations.
- Ability
to prioritize complex work schedules.
- Pays
attention to detail with strong analytical skills.