Role Purpose
The
Finance and Awards Officer will support the Finance Coordinator in managing the
finance activities, financial controls, computerised accounting systems and
staff in Nairobi, Turkana and Samburu in line with Save the Children’s
financial procedures. S/he will also support Awards management, by advising on
compliance, participate monthly awards review meetings in consultation with the
Award Manager, coordinating BVA feedback, and working with budget holders to
ensure implementation is on track.
In
the event of a major humanitarian emergency, the role holder will be expected
to work outside the normal role profile and be able to vary working hours
accordingly.
Scope of Role:
Reports to: Finance and Awards Coordinator (Nawiri)
Staff reporting to this post: None
Budget Responsibilities: None
Country
Dimensions: Save the Children has been operational in Kenya since the
1950s, providing support to children through developmental and humanitarian
relief programmes delivered both directly and through local partners. Current
programming focuses on child protection, child rights governance, education,
health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global
reorganization process, Save the Children combined the programmes of SC UK, SC
Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we
completed a second transition, which saw us join forces with the British INGO,
Merlin, and merge their health and nutrition programmes with our own.
Save the Children now has an operational presence in Bungoma, Dadaab Refugee
Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many
other parts of the country. In 2016, Save the Children established a new
project office in Madagascar whose operations are managed by the Kenya CO. In
total, we employ around 250 staff in both countries and had an operating annual
budget in 2016 of approximately US$17.5million.
Key Areas Of Responsibilities
General Management:
- As a member of the Nawiri and finance
team, demonstrate the behaviours that are consistent with Save the
Children’s Mission, Vision and Values and ensure their broader application
by staff across the programme;
- As a member of the Nawiri team, ensure a
conducive and productive work environment;
- Implement the Respectful Workplace &
Diversity agenda for staff in the Nawiri Programme;
- Contribute to the wider country programme
agenda.
- Carry out the responsibilities of the
role in a way that reflects Save the Children’s commitment to safeguarding
children, in accordance with our Code of Conduct and Child Safeguarding
Policy.
- Ensuring that documentation is accurate,
authorised and complete for all financial transactions.
Finance:
- Reviewing Nawiri expenditure and income
to ensure that they are correctly coded and recorded on a timely basis.
- Ensuring that all income and expenditure
is adequately authorized prior to uploading in the system.
- Ensuring that the SCI financial
procedures for Bank and Cash are always followed.
- Passing of correction journals in the
system
- Checking all the transactions are entered
correctly
- Support the finance coordinator in
Inducting Nawiri new staff into SCI financial policies and procedures
applicable in the field offices and ensure that changes in policies are
communicated to staff at all levels.
- Adhere to the CO finance diary including
Month end closure, ensuring that all deadlines are met and submissions
made to Nairobi Office. This involves liaising with the PSO in FOs to
ensure that documents are send to Nairobi on time.
- Support the Nawiri Finance Coordinator in
addressing audit recommendations in good time and ensure field staff fully
understand and comply with the standard financial procedures.
- Processing the payments for Nawiri
including M-PESA and online payments.
- Ensure that all Nawiri documents are
archived and scanned properly.
Reporting and Financial Analysis
:
- Prepare weekly VAT, customs and levies
schedule and fill DA-1 forms for reimbursement in compliance with USAID
guidelines
- Prepare and keep track of the annual VAT
reports to the donor in compliance with USAID guidelines and contractual
agreements with the prime.
- Prepare the BvA for the Nawiri programme
on a weekly basis, document the deviation from the donor approved budget
and communicate to the budget holders.
- Advice the budget holders on coding of
transactions with emphasis to project codes, this will also involve
training of budget holders on coding of transactions.
- Take part in preparation of financial
reports to donors in compliance with USAID guidelines and contractual
agreements with the prime.
- Take part in budget realignment/revision
and ensure that this is done on time and accurately.
- Support the Finance Coordinator in
development of monthly cash forecast for Nawiri programme.
Awards Management:
- Support the Nawiri Finance Coordinator in
the upload the phased budgets as per the phased budget submitted by the
budget holder.
- Work with the Finance Coordinator to
manage and update the master budget for Turkana and Samburu offices, and
pro-actively highlight gaps;
- Support the Finance Coordinator in award
opening and closing meetings for Nawiri with the Budget holder
- Work with the Finance Coordinator in
coordinating the monthly Awards Review Process in Samburu and Turkana.
- Support capacity building of coordinators
and managers in Awards management;
Policy & Donor Regulations
Compliance:
- Assist Turkana and Samburu office in day
to day compliance and award financial management issues. Gather
information from Kenya Office Awards Team and/or other units within
Finance in resolving an issue related to compliance.
- Work closely with the Finance Coordinator
and Awards team in ensuring donor regulations are being adhered to and
report any divergence to the Awards Manager.
- Support the audit/expenditures
verification from the prime and ensure that the recommendation are
addressed on a timely basis.
Behaviour (Values in Practice)
Accountability:
- Holds self accountable for making
decisions, managing resources efficiently, achieving and role modelling
Save the Children values.
- Holds the team and partners accountable
to deliver on their responsibilities – giving them the freedom to deliver
in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are
not achieved.
Ambition:
- Sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same.
- Widely shares their personal vision for
Save the Children, engages and motivates others.
- Future orientated, thinks strategically
and on a global scale.
Collaboration:
- Builds and maintains effective
relationships, with their team, colleagues, Members and external partners
and supporters.
- Values diversity sees it as a source of
competitive strength.
- Approachable, good listener, easy to talk
to.
Creativity:
- Develops and encourages new and
innovative solutions.
Integrity:
- Honest, encourages openness and
transparency; demonstrates highest levels of integrity.
- Willing to take disciplined risks.
Qualifications:
- A first degree in Commerce Accounting,
Business Administration, Finance, or related field. Post-graduate diploma
preferred.
- Part II qualified in a recognized
professional qualification in Accounting (CPA, ACCA).
- Minimum 5 years similar work experience
within a fast-paced work environment with 2 years’ experience managing a
USAID funded project.
- Excellent communication skills (Verbal
and Written)
- Fluency (Verbal and Written) in English
is required.
- Excellent presentation and facilitation
skills.
- Strong team player, collaborative and
capable of building effective relationships across all levels
- Strong results orientation, with the
ability to challenge existing mind-sets
- Problem solving and risk mitigating
skills
- Proficiency in Microsoft Officer Products
(Word, Excel, Outlook, PowerPoint) and financial software such as
Agresso.
- Comply with the requirements of Save the
Children’s Safeguarding Policy and other Global Policies.
- A commitment to promoting diversity and
equality of opportunity in employment and empathy with SC values and
objectives.
How To Apply