Location: Nairobi
Job
Description:
As a Personal Assistant to the CEO, you will play a
crucial role in supporting the CEO in day-to-day operations and ensuring their
schedule runs smoothly.
Your primary duties will include:
Managing the CEO’s calendar,
scheduling appointments, and coordinating meetings.
Screening and prioritizing incoming
calls, emails, and correspondence.
Preparing agendas, presentations, and
reports for meetings.
Handling confidential and sensitive
information with discretion and professionalism.
Assisting with personal tasks and
errands as needed.
Liaising with internal and external
stakeholders on behalf of the CEO.
Devising and maintaining office systems, including data management and filing.
Arranging travel, visas, and
accommodation for business trips and, occasionally, traveling with the manager
to take notes or dictation at meetings or to provide general assistance during
presentations.
Meeting and greeting visitors at all
levels of seniority.
Organising and maintaining diaries and
making appointments.
Dealing with incoming emails and
posts, often corresponding on behalf of the manager.
Preparing documents, briefing papers,
reports, and presentations.
Organising and attending meetings and
ensuring the manager is well prepared for meetings.
Liaising with clients, suppliers, and
other staff.
Coordinates office management
activities.
Determine matters of top priority and
handle them accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Education & Work Experience:
BA Diploma in Business and/or
Administration, degree is an added advantage.
7 Years experience proven experience
as an executive assistant or personal assistant to senior management.
Ability to manage a large and variable
workload, ensuring timely and accurate completion of assigned work.
Strong oral and communication skills
and English language fluency.
Proficient organization and time
management skills.
Requires excellent skills in
databases, word processing, spreadsheets, desktop publishing, and presentation
applications.
Excellent organizational skills are
required.
Results Driven
Teamwork and People Skills
Strong communication and interpersonal
skills, both written and verbal.
Proficiency in Microsoft Office suite
and other relevant software applications.
High level of professionalism and
integrity with a proactive approach to problem-solving.
Ability to maintain confidentiality
and handle sensitive information with discretion.
Flexibility to adapt to changing
priorities and work outside regular business hours when necessary.
How to Apply:
If you are a proactive and detail-oriented individual
with a passion for supporting senior executives, we invite you to apply for the
Personal Assistant to the CEO position at careers@orchidhr.co.ke. Please
submit your resume and a cover letter outlining your relevant experience and
why you are interested in joining our team.
Application
Deadline: 4th April 2024, only
those selected for an interview will be contacted.
