Position title: Financial Accountant – (Accounts Payable)
Reports to:
Head of Accounting
Supervises: N/A
Career Level: Professional
Level 1
Location: Nairobi, Kenya
Major function:
To analyze financial information and prepare financial reports; to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within the organization.
Responsibilities
Management of accounts
payables
- Review all invoices & ensure that all
necessary support documentations are provided prior to posting in the
accounting ledger
- Make payments to suppliers through the
organization’s banking platform in accordance with WW-Kenya finance policy
- Carry out supplier reconciliation on a monthly
basis and resolve any disputes within the shortest time possible
Management of Staff advances
- Prepares and verifies travel documentation and
payments of staff advance and other allowances related to project
activities
- Reviews staff surrenders for accuracy &
completeness before posting into the organization’s accounting software
- Carry out monthly staff account reconciliation
& issue staff account statements on a monthly basis
Asset Management
- Carry out monthly deprecation run
- Update Fixed Asset Register
- Carry out reconciliation of FAR and the General
ledger
- Process monthly amortization of prepayment
accounts
Treasury management
- Prepares bank reconciliations for HQ accounts
- Ensures that the bank accounts have adequate cash
balances by preparing monthly cash forecasts.
- Bank liaison-the accountant will be responsible
for communication between the bank and the organization for certain
activities such as; opening & closing of accounts, updating of bank
signatories and setting up users to online platforms …. etc.
- Sending daily forex rates to staff and updating
the same in SAP
- Verify all petty cash vouchers for accuracy &
completeness
- Post petty cash expenses in the accounting ledger
- Prepare a monthly reconciliation of the petty cash
Payroll Management
- Process payroll payments upon receipt from P&C
team
- Post payroll expenses in SAP on a monthly basis
- Processes statutory payment based on instructions
and ensures all necessary approvals are sought and statutory deductions
submitted on time including online I Tax filing.
Filing & Archiving
- Ensure that all payment vouchers, bank
reconciliation statements, communications/ letters to Banks, NGO board and
other regulatory authorities are archived as per organization’s filing
system.
Qualifications
- Bachelor degree in Business Administration or
Business Commerce with specialization in accounting or finance.
- Professional qualification in CPA III and/or ACCA
part 2.
- 3 years of experience in projects finance and
accounting & reporting;
- Experienced in financial budgeting and strategy;
business evaluation and advice, risk management and corporate governance,
managed statutory requirements¸ financial accounting and reporting;
Key Skills/ Competencies
- Strong financial management and corporate risks
management skills;
- Interpersonal skills and the ability to
communicate effectively at all levels;
- Demonstrated initiative and the ability to work
effectively within resource and time constraints;
- Capacity Building & Training skills
Working
Relationships
Internal: Interacts with Heads of
functions and all WWF -Kenya staff.
External: Interacts with WWF INT
Staff, WWF Network, Service Providers and suppliers, Regulatory Bodies and
Other Conservation Agencies.
This job description covers
the main tasks. Other tasks may be assigned as necessary according to
organisational needs.
How to Apply
Please apply with your
CV and cover letter as one file with the Job Title of Position Applied
for on the subject line to: hresource@wwfkenya.org to
be received no later than 20th July, 2021. We will not accept
applications without a CV and cover letter.
- Work permit restrictions may apply.
- WWF is an equal opportunity employer and committed
to having a diverse workforce