Operations Assistant
The program aims to do so by taking
collective action on economic opportunities, and by strengthening institutions,
market systems, governance, and human capital.
Pursuant to its mission, ACDI/VOCA is
seeking for experienced and talented professionals for the Operations Assistant
positions in one of the designated counties (Garissa, Wajir and Turkana) in
Kenya.
Responsibilities:
·
Manage administrative, operations and
procurement activities in the project and ensure that these operations are in
compliance with ACDI/VOCA’s Employee
·
Personnel Manual (EPM), Procurement
Manual, USAID rules and regulations, and applicable Kenyan law;
·
Address general mail deliveries for
the office, including invoices, requests for information, etc.
·
Monitor office equipment and maintain
supply levels. Submit supply order requests as needed;
·
Act as liaison to outside vendors;
·
Assist with setup for new staff
members and coordinates the onboarding and orientation for the field-based
employees;
·
Ensure the office is cleaned and well
maintained;
·
Ensure efficient maintenance and
security of office assets.
·
Ensure efficient organization and
execution of events, conferences, workshops, large general meetings
·
Supervise and provide day-to-day
guidance to the driver and any temporary or contract workers such as cleaners,
security guards, maintenance workers, etc.
·
Monitor and record time and
attendance for all staff – inform the HR Manager of staff leave (annual and
sick) and ensure possession of required approvals;
·
Maintain organized and accurate
records, including the submission of payment requests for general invoices,
payments, and expense reports;
·
Maintain adequate Petty Cash and
liquidate the balance when replenishment is required. Perform cash counts on a
daily basis and report the end day balance to Finance Manager. Enter all cash
transactions in cash book on a daily basis;
·
Maintain and/or prepare receipts of
items purchased and provide office asset information to the Procurement Manager
for entering into the electronic inventory system;
Qualifications:
·
Minimum of bachelor’s degree in
management or related field is required
·
Minimum 2 years of related
experience, preferably within the international development arena.
·
Good understanding and experience
with USAID policies and procedures pertaining to procurement.
·
Strong oral and written communication
skills is required
·
Must be a problem solver and
self-starter. Must exercise creativity and innovation, good communication,
leadership and reporting skills.
How to Apply:
Please submit a resume to HRKenya@acdivoca.org no
later than November 1, 2017.
In the subject line, please include
the position title and a county(s) that you would like to be considered for.
Resume and all associated application documents shall be provided as a single
attachment and list long-term employment history and any relevant short-term
consulting work.
Due to the high volume of
applications we are not able to respond to inquiries via phone.