Vacancy: Receptionist
Job Profile: As a receptionist you will be the first point of contact for the company and you will provide administrative support across the organization.
Job Profile: As a receptionist you will be the first point of contact for the company and you will provide administrative support across the organization.
You
will handle the flow of people through the business and ensure that all
receptionist responsibilities are completed accurately and delivered with high
quality and in a timely manner.
Responsibilities:The responsibilities listed below represent some, but not necessarily all, of the responsibilities of the receptionist:
- Serve
visitors by greeting, welcoming, directing and announcing them
appropriately
- Answer,
screen and forward any incoming phone calls while providing basic
information when needed
- Receive
and sort daily mail/deliveries/couriers
- Maintain
security by following procedures and controlling access (monitor logbook,
issue visitor badges)
- Update
appointment calendars and schedule meetings/appointments
- Perform
other clerical receptionist duties such as filing, photocopying,
collating, faxing etc.
- Welcomes
visitors by greeting them, in person or on the telephone; answering or
referring inquiries.
- Directs
visitors by maintaining employee and department directories; giving
instructions.
- Maintains
security by following procedures; monitoring logbook; issuing visitor
badges.
- Maintains
log in of staff. telephone calls, cheques and suppliers
- Maintains
safe and clean reception area by complying with procedures, rules, and
regulations.
- Maintains
continuity among work teams by documenting and communicating actions,
irregularities, and continuing needs.
- Answers
telephones and directs the caller to the appropriate associate. Will
transfer a caller to an associate’s voice mailbox when the associate is
unavailable.
- Provides
callers with information such as company address, directions to the
company location, company fax numbers, company website and other related
information.
- Receives
sorts and forwards incoming mail. Maintains and routes publications.
- Coordinates
the pick-up and delivery of express mail services and other services
- Assists
in the ordering, receiving, stocking and distribution of office supplies.
- Assists
with other related clerical duties such as photocopying, faxing, filing
and collating.-
- Contributes
to team effort by accomplishing related results as needed.
Core Competencies
The competencies listed below represent some of the key behaviours that the client looks for in a receptionist: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
The competencies listed below represent some of the key behaviours that the client looks for in a receptionist: Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening, Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure, Phone Skills, Supply Management
Job Requirements:
The
receptionist must possess the following qualifications
- Proven
working experience in similar roles
- Proficient
with Microsoft Office / Microsoft Excel
- Professional
appearance
- Solid
communication skills both written and verbal
- Ability
to be resourceful and proactive in dealing with issues that may arise
- Ability
to organize, multitask, prioritize and work under pressure
- Diploma
in any business course
- One
year experience
Location: The
role holder will be based in Nairobi
Compensation: A competitive compensation will be negotiated with the right candidate, commensurate with experience and skills. Please state current and salary expectations in your application.
Availability: State availability (notice period) in your application letter.
Deadline: Interested parties should send heir online applications on or before 11th April 2016
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Compensation: A competitive compensation will be negotiated with the right candidate, commensurate with experience and skills. Please state current and salary expectations in your application.
Availability: State availability (notice period) in your application letter.
Deadline: Interested parties should send heir online applications on or before 11th April 2016
Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH
Applications not meeting minimum requirements will not be considered.
Only
shortlisted candidates will be contacted.
