Position: Buyer
Reporting to: Sourcing Category
Manager
Range: R3
Department: Finance (Sourcing)
To
Coordinate and implement purchasing activities (as per the assignment given or
per project) for the allocated / assigned acquisition domains, administering
sourcing processes for commercial requirements of goods and services as per
company standards and procedures within the budget costs.
Key Duties and Responsibilities.
Responsibilities/Execution
activities
- To select local suppliers when corporate contracts are not sufficient, using the local sourcing process
- To perform market investigations
- To coordinate the RFI/RFQ Process for Departments’ needs
- To draw up and issue request for quotations for the suppliers
- To negotiate commercial terms of the contracts(local or implementation of corporate sourcing contracts)
- To evaluate acquisition projects/commercial offers and propose short list and final recommendation
- To finalize acquisition contracts and to follow up the project transfer from a sub department to another
- To coordinate and control suppliers in contract execution acting as single point of contact for commercial and contractual issues for supplier
- To participate in Orange group acquisition activities(as RFP and frame contract concluding) related to the respective domain
- To act as point of contact for business unit requesters, representing the complete sourcing function
- To ensure group & Local Affiliate Sourcing policies are fully implemented
- To offer support for Purchasing Administration team regarding the accrual calculation
- To prepare, centralize and send the needed information for Purchase Order
- To initiate and participate in inter departmental meetings for projects
Academic/ Professional
Qualifications
- University graduate or CIPS graduate
- At least 4 years experience in purchasing
- Good knowledge of English
- Knowledge of purchasing processes
- Functional legal knowledge
- MS Office Applications
Key Competencies:
- Customer orientation
- Business driven approach
- Results orientation
- Analytical thinking
- Communication skills
- Negotiation skills
This
position is open to Kenyan citizens only.
Position: Sourcing
Category Manager
Reporting to: Head of Sourcing
Range: R2U
Department: Finance
Sub Department: Sourcing
Role Purpose:
To the Head
of Sourcing in the delivery of agreed objectives in line with the sourcing
strategy, working with cross functional teams drawn from the business to
develop, implement and manage sourcing categories assigned to him/her, ensuring
the delivery of assurance of supply ,quality, service, competitive cost and
incremental savings as desired by the business.
Managing
Sourcing Processes for IT& N, Business Markets and facilities requirements
for goods and services as per company standards and procedures and in line with
the budget costs.
Key Duties and Responsibilities.
Responsibilities/Execution
activities
Uphold
integrity in all Sourcing for Telkom Kenya
i. Implement the 7(Seven) steps methodology:
1) Profile
sourcing commodity,
2) Develop
sourcing strategies and tactics,
3) Generate
Supplier portfolio,
4)
RFP/RFQ/Direct action plan,
5)
Negotiate and select competitive suppliers,
6)
Integrate suppliers into operations, Continuous benchmarking and improvement,
7) Conducts
regular Supplier Relationship management to assess and validate current and
future suppliers capabilities and ensure competitive suppliers adding value to
the business are developed and retained
- Key involvement in the Tender Committee
- Development of savings opportunities and benchmarking of industry standards and practices to identify quick win opportunities
- Negotiate and finalize sourcing agreements/contracts with suppliers in order to attain assurance of supply, quality, service, competitive cost and innovation while ensuring the y are approved by the investment committee/CSC/Contracts.
- Development of policies and procedures for defined categories of responsibility.
- Ensure that sourcing strategies, policies and procedures for own categories are complied with across the business and resolve any deviations with senior management
- Investigate and secure new/alternative sources of supply, technology and services to increase margins through the lowering of costs by the introduction of alternative sources which are beneficial to the company within the category management framework & TKL Sourcing policy.
- Review supplier contracts/agreements-SLA’s in order to make sure existing terms and conditions are still favorable and where appropriate renegotiates the contracts
- Prepare respective monthly reports regarding the savings and project status; prepare ad-hic reports on request in TKL and Group level.
- To initiate and participate in inter departmental meetings for projects; Budget reviewing and reporting.
- To update the job descriptions for all the jobs in his/her team if there are any changes in the activity of the team.
- Coordinate projects undertaken by the team; Monitor and review team performance; Map out clear goals for the team; Develop a cooperative team; Mentor and coach the team.
Academic/ Professional
Qualifications
- University degree in business related field
- Graduate diploma of the chartered institute of purchasing & supply (UK)
- At least 5 years experience in Sourcing , Procurement or related field
- Good knowledge of English
- Able to operate in fast moving high performance driven organization
Key Competencies:
- Coaching Skills
- Business driven approach
- Goal/Results orientation
- Strong analytical thinking skills & Problem solver
- Communication skills
- Negotiation skills
This
position is open to Kenyan citizens only.
Position: Sourcing
Analyst
Reporting to: Sourcing Category
Manager
Range: R3
Department: Finance (Sourcing)
Role Purpose: To Coordinate and implement
purchasing activities (as per the assignment given or per project) for the
allocated/assigned acquisition domains, administering sourcing processes for
commercial requirements for goods and services as per company standards and
procedures within the budget costs.
Key Duties and Responsibilities
Responsibilities /
Execution activities
- To provide input for perpetual reporting regarding the savings and project status
- Prepare ad-hoc reports on request in TKL and group level
- Timely processing and circulation of procurement reports e.g. open pos,exception reports, supplier spend reports, savings report etc
- Prepare savings report for FT sourcing by 4th of every month
- Creation of respective reports by respective internal customers on agreed timelines.
- Ensure senior buyers and buyers effectively report savings
- Ensure savings report as per agreed format
- Capture savings on monthly savings report as per FT Sourcing
- Generate weekly report to be shared with the sourcing category manager for reviewing on Thursday ready for next Monday meeting
- Generate monthly reports by the 4th for FT reporting
- Exceptional reporting as & when required
- Determine and prepare the requirements(checklist) for ISO implementation in sourcing systematically
- Prepare checklist of sourcing processes that are required to be in place for development and ensure due approval
- Maintain an updated list and status of validated processes and those in pipeline for validation
- Maintain ISO audit records and forms for follow up
- Maintain current list of suppliers per category and total number in the system. Update the list monthly and give reports by the 4th day of the month.
- Maintain an updated contracts repository record for CSCs and Local contracts and their status, start and expiry periods.
- Monitor purchase orders to reduce purchasing outside corporate contracts especially where a CSC exists.
- Monitor and report weekly I.C actions per sourcing Category each Tuesday of the following week.
- Provide feedback to SCM reporting on outside actions.
- Quantify actions.
Academic/ Professional
Qualifications
- University graduate or CIPS graduate
- At least 4 years experience in purchasing
- Good knowledge of English
- Knowledge of purchasing processes
- Functional legal knowledge
- MS Office Applications
Key Competencies:
- Customer orientation
- Business driven approach
- Results orientation
- Analytical thinking
- Communication skills
- Negotiation skills
This
position is open to Kenyan citizens only.
If you fit
the required profile, please apply highlighting how your qualifications,
experience and career aspirations match the requirements for this position.
Application
should be sent latest by 8th November 2013, please provide an updated
Curriculum Vitae (CV) including details of your current telephone contacts and
names of three referees.
Apply
through www.orange-tkl.co.ke .
Only
shortlisted candidates will be contacted.
