Responsibilities
- Researches, compiles and organizes
information and reference materials from various sources for reports, work
plans, studies, briefings. Upon request, generates reports, work orders,
service requests (SRs), etc., using Unite iNeed system. Responds to moderately
complex information requests and inquiries, creates iNeed service requests
(SRs) as appropriate and assigns inquiries to appropriate HRMS personnel
for further processing.
- Performs a wide range of office support
and administrative functions. Drafts responses to routine correspondence
and other communications; uses standard word processing package to produce
a wide variety of large, complex documents and reports. Monitors processes
and schedules related to the unit’s outputs, products, tasks, etc.;
assists in the verification of receipt and accuracy of requisite
documents, approvals, signatures, etc. to ensure compliance with
requirements UN Rules and Regulations, Administrative Instructions,
Information Circulars, SG Bulletins, UN correspondence manual, verbal and
written instructions from the supervisor, established
procedures/guidelines. The incumbent is expected to exercise sound
judgement on the best way to complete a task. He/she may propose internal
guidelines.
- Assists in the preparation of
presentation materials using appropriate technology/software. Maintains
calendar/schedules; monitors changes and communicates relevant information
to appropriate staff inside and outside the immediate work unit. Performs
data entry and extraction functions.
- Reviews, records, distributes and/or
processes mail and other documents; follows-up on pending actions. Updates
and maintains large distribution lists; monitors, prepares and distributes
various materials, reports, where possible using electronic formats;
handles arrangement for printing and translation as necessary; coordinates
shipment arrangements, courier services and pouch dispatch, etc. Performs
general administrative tasks e.g., arrangements for meetings and other
events, reservations, follow-up, to include preparing and/or processing
administrative requests/documents (e.g. requisitions, purchase orders,
authorizations, visa applications, etc.).
- Assists with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making.
- Assists with visualizations and updating
information material such as web pages or brochures.
- Reviews staff members’ time and
attendance as needed.
- Prepares and issues certified pay slips
for staff upon request, coordinates UNFCU external payment requests and
Letters of Attestation. Assists in providing software and office equipment
support.
- Performs any other duties as may be
required.
Qualifications
Education
- Completion of a high school diploma or
equivalent is required. Additional technical training in the field of
administration and human resources management is highly desirable.
Work Experience
- A minimum of three (3) years of
progressively responsible work experience in general office support is
required. The minimum years of relevant experience is reduced to one (1)
year for candidates who possess a first-level University degree. Work
experience of one (1) year in administration of staff benefits and
entitlements is desirable. Work experience of one (1) year or more in data
analytics or related area is desirable.
How To Apply