Responsibilities
Within delegated authority, the
Human Resources Assistant will be responsible for the following duties:
Recruitment and placement
- Participates in the selection of
candidates for secretarial, clerical and related categories positions,
including evaluating and screening applications of such candidates,
preparing profiles of candidates, and conducting preliminary interviews,
and conducting roster searches for vacancies and identifying short-list of
candidates.
- Assists in the filling of posts,
including initiating and following-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching
offers of appointment and Statement of Emoluments.
- Provides input into policy development
for the HR policies of staff in the General Service and related
categories.
- Schedules and coordinates entry tests for
secretarial/clerical/trades and crafts/security positions.
- Assists in organizing and coordinating
competitive recruitment examinations.
- Oversees the maintenance of vacancy
announcement files and tracking status of vacancy announcements.
- Reviews and processes personnel actions
through IMIS.
- Advises staff on visa matters.
Administration of entitlements
- Supervises and supports maintenance of
IMIS entitlements reference tables.
- Reviews and processes data pertaining to
conditions of service.
- Reviews and processes requests for
entitlements and exceptions to the Staff Rules and Regulations concerning
travel entitlements, currency of payment of emoluments and rental subsidy.
•
- Monitors issues on conditions of service
of staff and advises the supervisor of any developments. Staff development
and career support training • Assists in the development of career
development programme
- Assists in the organization and conduct
of training courses and workshops. Classification
- Assists in reviewing and processing
requests for classification. • Provides advice and answers general queries
on classification procedures and processes. • Assists in providing
documentation and background materials relating to classification appeals.
General
- Assists in providing documentation and
background materials relating to classification appeals.
- Supervises the maintenance of automated
databases and the centralized reference and filing systems.
- Undertakes research on a range of HR
related issues and prepares notes/reports.
- Conducts research on precedents, policy
rulings and procedures.
- Supervises compilation and preparation of
statistical reports on HR related issues.
- Assists in the preparation of information
circulars for HR related issues.
- Conducts exit interviews for separating
staff and assists him/her in final arrangements.
- Provides general office support services;
processes, drafts, edits, proofreads and finalizes for signature/approval,
a variety of correspondence and other communications; performs budget
preparation input monitoring and implementation in IMIS, etc.; sets up and
maintains files/records (electronic and paper); schedules
appointments/meetings, monitors deadlines, etc.
- Prepares written response to queries
concerning HR related matters.
- Trains and provides supervision to new
and lower-level staff in the unit.
- Assists with the collection and analysis
of data as well as preparation of data presentations and reports for
information sharing, responding to queries, knowledge management, planning
and decision making.
- Assists with visualizations and updating
information material such as web pages or brochures.
- Performs other duties as required.
Qualifications
Education
- Completion of secondary education or
equivalent is required. Bachelor’s degree in human resource management,
business or related field is desirable.
Job – Specific Qualification
- Relevant training in the field of human
resource management and business administration is desirable.
Work Experience
- A minimum of ten (10) years’ experience
in human resource management, administrative services, is required.
Experience working with Microsoft Office applications is required.
Experience in using web-based or integrated information management systems
such as Enterprise Resource Planning (ERP) system is desirable. One (1)
year of experience within the United Nations or similar international
organization is desirable. One (1) year or more of experience in data
analytics or related area is desirable.
How To Apply
