Role Objective:
Our
client seeks an astute and competent procurement officer to manage procurement
activities, internal control systems, management reporting while maintaining
cost-efficiency and high-quality.
The
procurement officer’s responsibilities include maintaining positive supplier
relations, evaluating supply options, approving purchases, and maintaining
accurate records.
Core Duties and Responsibilities
- Assist in preparing annual budgets and
procurement plans.
- Assist in contracting processes from
creation to closure, maintain and update the suppliers register, ensure
fairness and transparency in the tender process.
- Receive, inspect, and accept/reject goods
in coordination with user departments as per the specifications, quality,
quantity, and price on the Local Purchase Orders when need arises.
- Ensure compliance with procurement
regulations and company policies.
- Monitor supplier performance, review, and
implement new supply chain practices as needed and develop supply options
and contingency plans to avoid stockouts.
- Meet with suppliers to discuss
performance metrics and production forecasts.
- Source organization requirements
competitively and develop cost forecasts.
- Monitor and share information on market
trends, prices, and quality factors affecting supplies.
- Ensure low-cost spending while
maintaining specifications and quality.
- Proper filing of procurement documents
and approvals.
- Assist in the disposal of obsolete assets
through various methods such as public auction, public tender, and trade
ins to free up storage space in the storage
- Develop and implement supply chain
procedures and systems for efficiency.
- Conduct supplier evaluation, tender
evaluation, and vendor database management.
- Ensure procurement processes’ integrity,
compliance, fairness, accuracy, and openness.
- Monitor track and expedite all
procurement activities and delivery status of goods/services.
- Maintain an effective store management
system where all expenses are monitored and charged to the appropriate
department.
- Issue out RFQs and receive & evaluate
Purchase requirements
- Raising, processing & dispatching
& Local Purchase Orders
- Follow-up on issued & overstayed
orders, deliveries as required
- Maintain cordial and meaningful supplier
relationships and coordinate vendor disputes for account matters.
- Conducting all commercial negotiations.
- Proactive update on stock out, oversee
stock levels and logistics,price change and extreme probability based on
market feedback.
- Perform any other duties as may be
assigned.
Job Specifications and Qualifications
- Diploma in Mechanical engineering or CIPS
and or Accounts (CPA1).
- Knowledge in statist. ics will be an
added advantage.
- At least 3 years experience in factory
spares, machinery parts.
- Experience in procurement duties such as
ordering/ a general experience of stores/ warehouse.
- Demonstrated outstanding professional
competence in procurement work.
- Knowledge of procurement procedures.
- Proficiency in MS Office Suite.
Key Competencies
- Ability to work independently and in a
team while upholding collective responsibility
- Excellent People Skills
- Exceptional Negotiation and Communication
Skills
- High integrity driven person.
- Excellent Planning & Organizational
Skills.
- Great Analytical Skills.
How To Apply
If
interested in the position and meet the above requirements kindly send your CV
on or before 30th
April 2024 to the email
careers@emergeegressconsulting.com and indicate the position applied for in the subject
line.
