Accountant Job in Kenya

 Job Title: Accountant

Hiring Organization: Corporate Staffing
Location – Locality: Nairobi
Location – Region: Kenya
Industry: FMCG
Job Type: Contractor
Salary: KES
Date Posted: 05/09/2024

Gross Salary: KES 150-160k,
Reporting to: Finance Manager in SA and Kenya Country Manager

Our client in the FMCG is seeking to hire an Accountant who will perform the general accounting function up to trial balance, including preparing journal entries, maintaining balance sheet schedules, ledgers and account reconciliations, maintaining inventory valuation and maintenance of the companies fixed assets register, including reconciliation and recording of acquisitions and disposals and group reporting. The role is also tasked with providing support to In-Country managers / commercial teams.

Key Responsibilities:

Best-practice accounting procedures followed

  • Processing of journal entries to General Ledger
  • Daily, weekly and monthly journal entries processed when required
  • All journal entries are authorised and signed-off before posted to general ledger
  • Supporting documentation for journal entries are attached to journal batches
  • Ensure correct GL coding, as per the chart of accounts, is used when journal entries are prepared
  • Ensure that corrective journal entries are posted for transactions identified during the General Ledger reconciliation process (journal reference number to be recorded on GL reconciliation)

Build and update value-chain analyses by product, distribution channel, and customer where relevant.

  • Complete accounting processes up to trial balance
  • General ledger reconciliations are completed by the 15th of each month
  • Ensure that supporting documentation for reconciling entries are attached to the GL reconciliation
  • Identify and resolve reconciling discrepancies due to incorrect GL coding or incorrect automatic accounting instructions in the ERP system
  • Ensure reconciling differences are resolved timeously
  • Prepare the monthly GL reconciliation file for sign-off
  • Query Resolution and ensure reconciling / open items are within KPI with documented reasons

Monitor hire-purchase and leased vehicle transactions

  • Motor vehicle purchases are journalised and transactions posted to general ledger
  • Interest on liability journal released monthly
  • Reconciliations of amortisation schedules performed bi-annually
  • Preparing of IFRS16 schedule
  • Maintain the company’s Fixed Asset Register
  • Processing of fixed assets acquisitions, disposals and reconciliation
  • Process and ensure fixed assets acquisitions and disposals are recorded in ERP system based on International Financial Reporting Standard (IFRS)
  • Perform a monthly reconciliation between the fixed asset register and GL accounts and highlight any discrepancies
  • Ensure that monthly depreciation of fixed assets is accurately recorded in the ERP system
  • Process IFRS Net Book Value Adjustments to fixed assets bi-annually (Dec & Jun)
  • Acquisitions of fixed assets are documented and authorised according to the company’s authorisation matrix
  • Asset disposals (written-off or sold) are documented and authorised according to the company’s authorisation matrix
  • Ensure fixed assets counts are performed annually to ensure the register is accurate
  • Proceeds from sale of assets are recovered and recorded in the ERP system

Assist in preparation of annual Capex budget

  • Support and assist the reporting team by providing accurate financial information
  • Prepare and submit financial reporting schedules monthly, quarterly and during annual forecasting cycles.
  • Ensure reporting schedules / appendixes are submitted based on reporting calendar requirements. Schedules include:
  • Fixed asset schedules (NBV, additions and disposals) submitted monthly
  • Interest paid and received schedules submitted monthly
  • Bank balance summary schedules submitted monthly
  • Forex schedules submitted bi-annually (Dec and Jun)

Overheads/Structure Cost

  • Responsible for monthly reporting and provision of any information required by region.
  • Prepare the upload files necessary for and Polaris submissions on time to HQ.
  • Ensure quality submissions in Polaris and ensure smooth flow between the tools and ERP system.
  • Detailed analysis of the company financial performance and presentation to the Head of Finance
  • Compliance to Internal Control policies & procedures and supporting the Annual Audit processes


  • Assist with preparation and coordination of the audit process
  • Prepare the annual audit file as per the external audit requirements with detailed listings, schedules and reconciliations
  • Assist with year-end closings

Internal Control

  • Assist with implementing and maintaining internal financial controls and procedures
  • Maintain accounting controls by preparing and recommending policies and procedures.

Payments processing

  • Ensure that payments are processed including creditor’s reconciliations
  • Ensure that payments are processed in line with PR Purchase-to-Pay policy
  • Ensure that all employee deductions (with supporting documentation) are communicated to HR/Payroll by the 10th of each month for payroll deduction
  • Weekly reconciliation of Petty Cash and responsible for the management and maintenance of the function
  • Management of corporate credit cards, payment and reconciliation

Reporting (Internal and External / Statutory)

  • Prepare monthly, quarterly and bi-annual reports and ensure submission as per the required deadlines.
  • Ensure the monthly accounting package is completed and signed off
  • Validation of the Intercompany file
  • Preparation of monthly, quarterly and annual tax returns
  • Liaising with PWC / KPMG for all affiliate tax matters as well as the PRSA Tax and Treasury team
  • Ensure timeously payment of all returns to avoid penalties and interest due to late payment.
  • Employee related tax are reconciled monthly with HR/VIP payroll in preparation for submission to affiliate government revenue authority
  • General ledger VAT accounts are reconciled monthly with VAT report generated in ERP.

Assisting with Projects

  • Ensure successful user acceptance testing process as well as logging of issues and tracking resolution
  • Reconciling between JDE and current ERP
  • Liaising with required stakeholders
  • Ensuring completeness of outputs in processing system

Assist with the JDE – Concur integration

  • Productive relationships with internal and external stakeholders maintained
  • Collaborates with internal teams (HR, IT, Supply Chain, Marketing and Commercial)
  • Collaborate with PRSA Finance team in centralising functions
  • Collaborate with external agencies

Personal Development

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

Qualifications and skills

  • BSc/BA in Accounting, Finance, or relevant field.
  • 5 years working experience in an accounting environment experience required
  • Experience in the FMCG environment is appreciated.
  • Experience with Primavera and reconciling ERP to Primavera preferred.
  • International environment exposure will be an added advantage.
  • Preference will be given to applicants who have worked in a multi-national environment.
  • Knowledge of accounting principles.
  • Knowledge and use of ERP systems.
  • Advanced Excel and PowerPoint.
  • Candidates who can join immediately are encouraged to apply

How to Apply

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Accountant– FMCG) to before 20th May 2024