Job Title: Personal Assistant
Hiring Organization: African
Institute for Health and Development
Location – Locality: Nairobi
Location – Region: Kenya
Industry: NGO
Job Type: Full
Time
Salary: KES
Date Posted: 04/16/2024
a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit’s Head partakes.
Duties and responsibilities
- Provide
comprehensive administrative and organizational support to the Head
VBNTDU.
- Maintain
the calendar of events of the Head VBNTDU with timely reminders on pending
and upcoming events, including but not limited to scheduling appointments,
meetings, and events.
- Handle
incoming and outgoing communication as and when directed by the Head,
- VBNTDU,
including letters, memos, travel clearances and leave forms.
- Anticipate
deadlines and proactively address time sensitive matters.
- Attend
meetings and workshops as and when directed by the Head VBNTDU.
- Coordinate
travel plans and prepare travel itineraries for the Head, ensuring all
necessary arrangements are in place.
- Organize
and manage the office space, including filing systems and office supplies.
- Prepare
reports, speeches and presentations as required.
- Liaise
with the M&E Officer for updates on planned activities, meetings, and
workshops, ensuring adherence to set Ministry of Health requirements.
- Act
as liaison between the Head and other VBNTDU staff members.
- Handle
information with confidentiality and discretion and distribute it to
relevant parties.
Qualifications
and Skills
- A
Bachelor’s Degree in a relevant field from a recognized university.
- Proven
experience as a personal or executive assistant.
- Excellent
organizational and multitasking abilities.
- Strong
written and verbal communication skills.
- Proficiency
in office software and technology.
- Discretion,
integrity, and the ability to handle confidential information.
- Ability
to work under pressure.
- Excellent
computer skills (Word, Excel, PowerPoint etc).
How to
Apply:
Interested
and qualified candidates are invited to submit their application
letter and detailed C.V. with addresses of three referees via email to info@aihdint.org and a
copy to dkinagu@aihdint.org not
later than 22nd April, 2024 by
1700hrs. Only shortlisted candidates will be contacted.