Job Title: Administrative Assistant
Hiring Organization: Kenya
Airfreight Ltd
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Cargo
Job Type: Full
Time
Salary: KES
Date Posted: 04/26/2024
Kenya Airfreight Handling Ltd (KAHL) was founded in 1978 as a
wholly owned subsidiary of Kenya Airways (KQ). Until 2009, KAHL provided both
aircraft ramp handling and warehouse (import & export) handling. In 2010,
KQ entered into a Joint Venture Agreement with Stamina Group BV to establish a
perishable (fresh produce) cargo handling center. KAHL also trades as Triple F
or FFF. Today, with our long heritage, dedicated staff, world class cold chain
facilities and a global network of partners, KAHL guarantees the best fresh
produce handling services in Kenya.
Principal Accountabilities (KEY Performance areas):
- Complete a broad
variety of administrative tasks including the GM’s calendar, completing
expense reports; composing and preparing correspondence, arranging
detailed travel plans, itineraries, and agendas; and compiling documents
for travel-related meetings.
- Plan, coordinate
and gatekeeping the GM’s schedule, creating a win-win situations for
direct access to the GM’s time and office.
- Provide a bridge
for smooth communication between the GM’s office and internal
divisions/departments; demonstrating leadership to maintain credibility,
trust and support with senior management staff.
- Managing the
General Manager’s contact list, keeping the database updated, maintaining
the office and assisting with other projects as requested.
- Take and relay
messages to the General Manager responding appropriately and meeting all
deadlines.
- Attend
management and executive meetings as requested by the GM and compile
minutes during top management meetings and follow up for actions.
- Liaise with
other people in charge of the General Manager’s schedule to make sure that
the General Manager is where they need to be on time and is equipped with
necessary documentation to proceed with meetings
- Managing
confidential data and files ensuring only authorized persons have access
- Preparing
official correspondences for the Office of General Manager.
- Assist in
organizing KAHL products launches, e.g., Expos/staff forums.
- Draw the
administration expense budget and ensure utilization is within the set
budget and lead cost control for the office.
- Liaise with
various key stakeholders to resolve queries/complaints raised by both
internal and external clients as well as suppliers
- Manage any
outstanding/ escalated issues that affect the business
- Monitor, analyze
and recommend solutions to resolve client service issues.
- Managing
incoming and outgoing communication including but not limited to logging,
distribution, filing and facilitating timely feedback.
- Maintain a high
level of confidentiality of the office documents /files to ensure
availability and up to date & accurate information.
- Handling
administrative issues – responding to office correspondence in good time.
Minimum Requirements:
- Bachelors’
Degree in Communication, Business Admin, Public Relations or its
equivalent.
- Diploma
certificates in Secretarial/Office Administration
- At least 5
years’ administrative experience supporting a C level executive.
- Practical
experience in use of MS packages
Behavioral competencies
- Excellent
planning & organizational skills including the ability to manage
resources and accurately keep track of administrative issues.
- Stakeholder/
relationship management
- Attention to
detail/ accuracy/ timeliness
- Demonstrate
competence in office management.
- A self-driven
individual who motivates and inspires confidence.
- Excellent
communication skills and interpersonal skills.
- High Integrity
levels.
How To Apply
Send your CV to: recruitment@kahl.co.ke Deadline:
On or Before 3rd May 2024
