Job Title: Executive Assistant
Hiring Organization: Amini
Location – Locality: Nairobi
Location – Region: Kenya
Industry: IT
Job Type: Full
Time
Salary: KES
Date Posted: 04/25/2024
About Us:
Amini is a dynamic, fast-growing deep tech startup. We are
building environmental data infrastructure for Africa and the tropical belt.
Amini is at the forefront of cutting-edge technology, utilizing Geospatial Data
and AI / Machine Learning capabilities to solve environmental data scarcity for
countries in the global south.
We provide our deep tech solutions to global private sector companies across a range of sectors. This represents a fantastic opportunity to join us in building an innovative company and groundbreaking solutions in partnership with some of the biggest tech companies in the world, to bring radical changes at the continental level and contribute to fighting the effects of climate change.
Our passion and energy for our mission are truly infectious. We envision Africa as a catalyst for global transformation by empowering our ecosystem through data and resolving the inequalities stemming from environmental data scarcity, we aim to foster opportunities and enable the prosperity of over 1 billion people by 2030. At Amini, we empower our partners and customers to leverage artificial intelligence for innovation, growth, equality, and success.
Our core values of Collaboration, Innovation, Trust, Integrity, Humility, and Passion are at the heart of everything we do.
Our team embodies inclusivity, diversity, agility, and dynamism.
Comprising highly skilled experts, we recognize the transformational nature of
our work while remaining humble, ego-free, and non-hierarchical. We believe in
fully utilizing our skills and experiences, sharing ideas, and making a
collective impact to drive change and positively influence the AI industry and
billions of lives.
As the Executive Assistant to the CEO, you will be a key member of
our team, responsible for managing the CEO’s schedule, coordinating meetings,
and handling various administrative tasks. Your role will be instrumental in
ensuring the CEO’s time is optimized and that the company operates smoothly.
The type of working you will be
doing:
- Calendar
Management: Efficiently manage the CEO’s schedule, prioritize
appointments, and coordinate meetings, both internal and external. Ensure
the CEO is well-prepared for meetings and events.
- Communication:
Act as the primary point of contact between the CEO and internal/external
stakeholders. Handle email correspondence, phone calls, and messages with
professionalism and discretion.
- Travel
Coordination: Arrange travel logistics, including flights, accommodations,
and transportation, for the CEO’s business trips and conferences.
- Document
Management: Organize and maintain important documents, files, and records.
Draft, edit, and proofread documents as needed.
- Meeting
Preparation: Prepare meeting agendas, materials, and presentations. Attend
meetings when required, take minutes, and follow up on action items.
- Expense
Management: Track and reconcile expenses, ensuring accuracy and adherence
to company policies.
- Event Planning:
Assist in planning and coordinating company events, including team
meetings, conferences, and special gatherings.
- Ad Hoc Tasks:
Handle ad hoc projects and assignments as directed by the CEO, which may
include research, data analysis, and special initiatives.
- Travel: When
required up to 3-5 times a year
What we need from you:
- Bachelor’s
degree or equivalent experience.
- Proven
experience as an executive assistant or in a similar role, preferably
supporting C-level executives.
- Exceptional
organizational and time-management skills.
- Strong
communication skills, both written and verbal.
- Proficiency in
office software and tools, including Microsoft Office Suite and scheduling
software.
- Discretion and
the ability to handle sensitive and confidential information.
- Attention to
detail and a proactive mindset.
- Ability to work
independently and take initiative.
- Flexibility to
adapt to changing priorities and a fast-paced work environment.
Why Join Amini?
- Be part of a
groundbreaking deep-tech startup at the forefront of innovation.
- Collaborate with
a talented and diverse team of professionals.
- Competitive
salary and benefits package.
- Make a
meaningful impact on a continental level
