We are seeking a proactive and organized Administrative and Commercial Assistant to join our team. In this role, you will provide administrative support to various departments while also assisting with commercial activities. The ideal candidate is detail-oriented, possesses strong organizational skills, and is comfortable multitasking in a fast-paced environment.
Responsibilities:
- Maintaining a safe and clean reception
area by complying with procedures, rules, and regulations.
- Support all the staff in the day-to-day
activities upon request and as may be needed.
- General clerical duties including
photocopying, reports & documents binding, fax and mailing.
- Maintain electronic and hard copy filing
system and retrieve documents from the filing system when required.
- Data entry.
- Answer, screen, and transfer inbound
phone calls as well as receive and direct visitors and clients
appropriately.
- Handle requests for information and data.
- Prepare and modify documents including
correspondence, reports, drafts, memos and emails.
- Coordinate, prepare & schedule
agendas for meetings, appointments and travel arrangements for managers or
supervisors and record, compile, transcribe and distribute minutes of
meetings.
- Ensures operation of equipment by
completing preventive maintenance requirements; calling for repairs;
servicing; maintaining equipment inventories; and evaluating new equipment
and techniques, e.g. Fire extinguishers.
- Open, sort and distribute incoming
correspondence.
- Resolve administrative problems and
inquiries and prepare written responses to routine enquiries.
- Contributes to team effort by
accomplishing related results as needed.
- Project reports Editing and formatting.
- Any other duty as may be assigned by the
managers.
Requirements:
- Bachelor’s degree in business
administration, commerce, or a related field.
- Proven experience in administrative
support roles, preferably in a commercial environment.
- Proficiency in Microsoft Office Suite
(Word, Excel, Power Point, Outlook).
- Excellent communication skills, both
written and verbal.
- Strong organizational and multitasking
abilities.
- Ability to work independently with
minimal supervision.
- Attention to detail and accuracy in all
tasks.
- Knowledge of commercial practices and
procedures is a plus.
How To Apply