Executive Assistant Job in Kenya

Area: HR, Administration

Direct supervisor: Head of Operations
Contract: 1 year
Start date: Immediately

Duties & Responsibilities

In collaboration with the Head of Operation or Head of School manage the recruitment and selection processes for staff and volunteers for, and organise and oversee the hiring,  onboarding and exit procedures.

Organize and oversee all HR administration processes, such as staff documentation, employment contracts, staff and student profiles, appraisals, vacation applications, absences, internal database software, etc.

Support the HR manager and the Program Manager in ensuring Still I Rise International School Nairobi is legally compliant, and up to date, with local labor laws.

Strive to promote team-building and well-being, referring staff to psychological support resources, and promote work-life balance.

Develop, keep up to date and implement training and inductions for the team on the ground. Schedule additional training with the remote team depending on the needs.

Co-develop, oversee and ensure compliance with our internal HR policies in collaboration with the Head of Operations and Head of School.

General administration

Manage student registration and enrollment processes by organising registration days,  overseeing and updating waiting lists, overseeing diversity balance, and organising registration and permission forms.

Manage the school database by registering and enrolling new students, and updating and overseeing schedules, timetables, student lists, and attendance.

Organizing and administering the Google Drive shared folders, and ensure all staff members have access to their relevant folders.

Support the Logistics Manager in accounting for the Programs expenses in compliance with the SIR Finance Policy. 

Enter all the expenses in the accounting system Quickbook for compliance.

Keep an accurate record of all financial transactions and perform financial audits wherever necessary.

Keep the bookkeeping of all the expenses.

Recommendation of expenses and budget control.  

Fill the monthly finance up date form with the monthly balance and bank statement and the funds request form.

Assist and support the Program Manager, Logistics Manager, Child Safeguarding & Protection Officer and the School Principal with general tasks  and take part in coordination meetings and daily decision making.

Support with facilitating and hosting meetings by i.e., minutes-taking, scheduling, etc.

Essential skills

Degree in Business or Business related field.

Two years of proven administrative and/or HR experience.

Excellent interpersonal skills – outstanding and effective written and verbal communication, assertive, socially aware and geared towards problem solving.

Excellent organisational and time management skills, ability to handle multiple priorities and meet deadlines

High level of accountability over work, ability to maintain confidentiality and discretion.

Commitment and willingness to work in a challenging environment.

Passion, drive and dedication to our cause.

Excellent IT skills including use of MS Office, QuickBooks, Google Drive and Slack. 

Desirable skills 

Experience working in the education sector or in a school environment will be an added advantage.

How To Apply

Candidates are invited to submit their application including their CV, cover letter and good conduct certificate by emailing:  hrnairobi@stillirisengo.org and specifying the subject “Executive Assistant

Only shortlisted candidates will be contacted for an interview.