Key Responsibilities:
Financial Data Entry: Assist in
accurately entering financial data into accounting software and spreadsheets.
Invoice Processing: Support the
accounts payable process by reviewing and processing invoices in a timely
manner. 3-way matching of both clinical and nonclinical vendor invoices
Expense Reconciliation: Assist in reconciling expense reports and ensuring
compliance with hospital policies.
Vendor Reconciliations and statements:
To conduct reconciliations of vendor accounts, send out statements and
remittance advises.
Procurement Assistance: Preparation of
PO, contracts, LTAS, or their amendment. Bank Liaison for BGS, LCs, and other
procurement documents.
Vendor Communication: Communicate with
non-clinical vendors regarding purchase orders, invoices, and payment
inquiries.
Documentation Management: Assist in
maintaining organized and up-to-date documentation related to accounting and
procurement activities.
Stock take activity: Take part in monthly stock taking activity.
Process Improvement: Identify
opportunities for process improvement within the accounting and procurement
functions and contribute ideas for enhancements.
Ad Hoc Tasks: Support various ad hoc
projects and tasks as assigned by supervisors.
Qualifications:
A bachelor’s degree in accounting,
Finance, Business Administration, or a related field.
Strong diligence and accuracy in data
entry and analysis.
Excellent organizational and time
management skills, with the ability to prioritize tasks effectively.
Proficiency in Microsoft Office Suite,
particularly Excel.
Effective communication skills, both
verbal and written.
Ability to work collaboratively in a
demanding environment.
How To Apply
Interest in healthcare administration and willingness to
learn about healthcare-specific financial and procurement processes.
Deadline: 20th March 2024
Please submit a cover letter and current CV to hr@valleyhospital.co.ke and
the Accounts Payable and Procurement Intern as the subject
