Executive Assistant- Finance Division
DESCRIPTION
- We are pleased to announce the
following vacancy for Executive Assistant in the Finance Division. In
keeping with our current business needs, we are looking for a person who
meets the criteria indicated below.
- Reporting to the Chief Finance
Officer, the role holder will provide administrative support and staff
functions for the Chief Finance Officer, consistent with the
administrative policies, guidelines, and procedures of Safaricom.
Key Responsibilities
Chief’s Office Management
- Manage the Chief’s Office by
responding to enquiries, correspondence both telephone and written
directed to Chief.
- Book all meetings for the Chief
- Organize and co-ordinate all
logistics for Chief meetings (both internal & external)
- Filing of all documents and
correspondence to and from the Chief’s office.
Management
of Executive Staff Records
- Maintain all personnel files for
the top management (GMs , Chiefs, Directors and HODs)
- Management/custodian of ex-staff
files on terminations and dismissals
Contractor’s
Management
- Maintain all contractor’s records
- Receive invoices from agencies
and landlords
- Verify all contractors’ payments
against assignment contracts and timesheets and prepare payment schedule
for approval by Chief.
- Verify the Vodafone inter-company
invoice related to contractor expenses before forwarding to Chief for
approval.
Reports
& Presentations
- Prepare and consolidate the
divisional reports e.g. Annual reports, Weekly Management reports.
Meeting & Event Management
- Organize and schedule divisional
meetings
- Coordinate events/projects e.g.
Teambuilding, etc.
Division
Administration
- Coordinate the Chief’s office
transport & travel i.e. issue taxi vouchers, hotel accommodation
- Manage Finance Division
stationary budget
Qualifications
Must have technical / professional qualifications:
- Must have graduated with an upper
Second Class honors Degree from an Degree/Diploma in secretarial studies
- Overall a minimum of 8 years
Administration/PA experience with at least 5 years’ experience as a Senior
Personal Assistant to a Head of Department in blue chip company
- Good communication skills
(written & spoken English)
- Excellent organization skills
- Experience in working in a big
busy financial organization
- Team player
How to Apply