Human Resources Officer
Key duties and
responsibilities
Recruitment & Selection
Draft calls for applications for open
positions and ensure they are in keeping with the organisation’s standards and
advertise the positions as necessary.
Coordinate staff recruitment and
selection to ensure a timely organized and comprehensive procedure is used to
hire staff.
Inform line management of employment
equity and/or other requirements for position before shortlisting candidates
Schedule and assist with interviews
where necessary
Conduct reference checks for those
grades where this is required
Decline those candidates who were
interviewed
Provide assistance and advice to line
management during the selection process
Make offers to candidates, draft
contracts and ensure that signed contracts are received
Collect all documentation required for
contract preparation from all new employees.
Monitor contract expiry date by
managing the electronic employee data sheet and ensuring that employees do not
work without valid contracts.
Induction and Separation
Ensure new employees are properly
inducted into the organization through preparation and facilitation of the
orientation program.
Complete all hiring documentation with
employees, including benefits administration
Review onboarding and offboarding data
analysis reports to determine the successes and areas for improvement.
Support the HD to develop staff
succession and retention strategy in consultation with the SHROO
Ensure that accurate job descriptions
are in place as well as provide advice and assistance in writing and updating
job description, as needed
Conduct staff exit interviews and
facilitate effective staff clearance, documentation and release from the
organization.
Employment Relations
Handle employment-related inquiries
from applicants, employees, and supervisors, referring complex and/or sensitive
matters to the Hub Director.
Manage any HR-related issues raised by
employees and escalate as necessary.
Manage the grievance process
Under the guidance of the HD and
SHROO, coordinate disciplinary processes
Participate in organisation-wide HR
& operations meetings, representing the East African Hub.
Under the guidance of the HD and SHROO
contribute to policy development
Ensure the implementation of Natural
Justice policies including revisions and introduction of new policies as
required.
Identify initiatives, activities, and
opportunities for innovation and improvement of the HR function for improved
service delivery.
Team Management Processes
Evaluate and make recommendations to
HD and SHROO to improve organisational HR processes, procedures, and practices.
In collaboration with the
organisation’s human resources team, draft directives for NJ and train team
members on those directives
Guide and assist NJ HR team members
where necessary.
Draft and manage personal development
plans of the hub
Handle grievances and disciplinary
matters in order to enhance organizational harmony
Training & Development
Assist and support HD with skills
development activities for NJ and the roll-out and record keeping of
discretionary grants.
Assist line managers in identifying
training needs for staff, identifying suitable trainers or training
institutions.
Coordinate equity/skills meetings.
Develop annual training plans for the
hub
Monitor training plans & training
budgets.
Liaise with the National Industrial
Training Authority for approvals and reimbursements, as needed
Remuneration & Benefits
Perform high level check of payroll
reports with the finance team
Sign off on wages and salary payrolls
for the hub
In consultation with the HD and SHROO,
support salary administration including making salary offers, reviews and
alignment as per the compensation guidelines and salary structure
In coordination with the finance team,
ensure that employee benefits are effectively managed
Review service providers of employee
benefits or the benefits themselves, as needed
Assist the HD with conducting job
evaluations on new and/or changed positions.
Assist the HD with conducting salary
benchmarking exercises and salary band reviews when required.
Manage and maintain confidentially of
employee records
Performance Management
In collaboration with the HD develop
key performance indicators for new positions
Maintain or update existing key
performance areas and key performance indicators.
Manage the performance management
process for the hb
Coordinate with the program managers
in ensuring the employee performance appraisals are completed on time.
Policy Development
Assist and support the SHROO with
drafting new policies
Review existing policies and make
recommendations to the SHROO for changes
Implement changes to the policies as
directed by the SHROO
In collaboration with SHROO, develop
communication and training plan to workshop new policies to staff
Ensure that policies are implemented
consistently and correctly
Organisational Development & Wellness
Periodically conduct employee
engagement surveys and provide HD and SHROO with feedback.
In collaboration with the SHROO,
develop organisational interventions to address issues raised in engagement
surveys
Manage implementation of wellness and
other interventions aimed at improving organisational culture
With the rest of the HR team, arrange
and manage wellness days or programs.
Arrange and manage sessions on
diversity including sessions on feminist values, race and other related issues.
Assist the SHROO with the development
of specific policies as required by NJ.
General HR
Administration and Support
Assist employees with general queries.
Assist the SHROO with the development
and interpretation of policies and procedures.
Ensure that all positions in the hub
have up-to-date job descriptions
Assist with job evaluations.
Assist with ad hoc day-to-day general
administrative work in HR, and perform other duties as assigned
Work with SHROO to promote and
preserve the culture of the organisation by providing advice and guidance on
general matters concerning employees
Ensure leave is taken and records are
well kept.
Ensure health and safety standards are
adhered to by all the staff members
Collect all documentation required for
contract preparation from all new employees.
HR Reports
Prepare and submit monthly HR reports
to SHROO
Prepare and submit quarterly HR
reports to SHROO for Board meetings.
Risk & Compliance
Assist HD to ensure organisation
complies with all HR statutory reporting.
Advise management on the legal and
other implications resulting from certain HR related decisions.
Keep records and compliance with the
Protection of Personal Information Act
Ensure compliance with internal
policies and procedures
Maintain knowledge of trends, best
practices, regulatory changes, and new technologies in human resources, talent
management, and employment law.
Strategic
Provide the SHROO with assistance and
support during the organizational design processes.
Assist with planning, formulation and
implementation of an effective HR strategy
Align Hub HR strategy with overall NJ
HR strategy, processes and output s
Complement the SHHROO in providing
strategic guidance and coaching to guide senior management, and supervisors to
mitigate risk on complex HR issues, in identifying, understanding and
implementing NJ policies and practices related to workforce planning,
safeguarding, performance, discipline, positive employee relations and related
topics.
Qualifications and
Experience:
Human resources degree or higher
diploma
Membership with IHRM or relevant
professional body preferred
At least five years’ working
experience in human resources preferably with an international or local NGO and
good knowledge of HR best practices and standards.
Excellent experience in and knowledge
of labour laws, regulations, policies, principles, concepts and best practices.
Proactive approach to work and good
self-motivation
Strong organizational and
problem-solving skills
Excellent inter-personal skills and
ability to deal with people from different cultures
Demonstrated commitment to respect,
equity, diversity and inclusion including gender equality.
Ability to deal authoritatively with a
range of partners
A strategic thinker with strong
leadership capabilities, highly motivated, committed and goal orientated
Ability to work flexibly and to adapt
to changing demands and circumstances
Ability to travel locally and,
occasionally, within the region
Be a citizen of Kenya or have
authorization to work in Kenya
How to Apply
Please email your application to recruit@platinumadvisory.co.ke with
the following subject line: “Human
Resources Officer (HRO),East Africa Hub”.
Applications must include:
A motivation letter that indicates: a)
why you are interested in this position and what inspires you about
environmental justice; and b) aspects of your background that demonstrate the
required competence for this role;
A detailed CV with three contactable
references; and
Please ensure that your application as a whole speaks to
the required qualifications, experience, personal profile and key roles and
responsibilities. Only shortlisted candidates will be contacted.
