HR Assistant Job in Kenya (40k)

Title:  HR & Admin Assistant – Real Estate,

Industry: Real Estate,

Location: Nairobi,

Gross Salary: Ksh 40,000,

Our client is a real estate firm seeking to hire a HR & Admin Assistant. The successful candidate will be responsible for effective running of the HR & Administration department through implementation of best HR and administration practices within the industry.

Key Responsibilities

  • Maintaining a secure but effective human resource records management system by designing a filing and retrieval system; keeping past and current records.
  • Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;
  • Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
  • Preparation of staff Appointment letters, Employment contracts, Disciplinary memos and recommendation letters.
  • Prepare and coordinate induction programs for newly recruited employees.
  • Maintaining and revising the company’s handbook on policies and procedures.
  • Coordinating performance management and employee evaluation.
  • Dealing with employee grievances and implementing disciplinary procedures.
  • Maintaining staff leave/off days balance reports.
  • Analyzing training needs in conjunction with departmental managers.
  • Overseeing exit interviews.
  • Looking after health, safety and welfare of all employees.
  • Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
  • Prepare HR and administration reports as required from time to time.
  • Assisting with administrative duties in the company including maintaining general office files, Directors files and all other filing which may be advised from time to time.
  • Ensure safe custody of important company documents which include: Tenancy leases, Land Titles, Company Incorporation documents, contracts documents, policy documents and any other document advised by the management from time to time.
  • Preparing official documents including office correspondence, lease agreements preparations and review.
  • Ensure compliance with statutory requirements: Annual Employee returns to NEA, NSSF, NHIF
  • Management of master roll, and attendance registers.
  • Preparation and circulation of Minutes of management meetings. 
  • Administration of staff benefits as per company policy and procedure.
  • Any other duties that may be assigned from time to time.

Key Skill and Qualifications

  • Bachelor Degree in HRM or Higher National Diploma in HRM.
  • 2-5 years of relevant experience in both HR and Admin
  • Excellent knowledge of various HR functions such as pay & benefits, recruitment, on-boarding, evaluation, training & development etc.
  • IHRM Membership will be an added advantage.
  • Good understanding of labor laws and regulations.
  • Must be proficient in MS Office Suite.
  • Proven problem-solving skills.
  • Ability to work independently in a dynamic environment.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (HR & Admin Assistant – Real Estate) to before 1st May 2023.