Senior Associate, Procurement | ESA Region
About Evidence Action
Evidence Action is
a global non-profit organization with an approach distinctive in international
development – we exclusively scale interventions that are backed by strong
evidence and can be delivered with exceptional cost-effectiveness. Our programs
have grown since our founding in 2013 to reach over 280 million people
annually. We deliver high impact for every dollar spent, as recognized by GiveWell, The Life You Can Save, and Charity Navigator.
We do development
differently. We take a data-driven approach to identifying, scaling, and
continuously improving programs which deliver immense impact, ensuring these
solutions measurably improve the lives of millions. Our Deworm the World
Initiative has helped governments in Africa and Asia deliver
over 1.4 billion childhood deworming treatments, improving health, education,
and incomes. Dispensers for
Safe Water provides sustained safe water access to over 4
million people in rural Africa, preventing childhood illness and deaths.
We drive innovation. Our Accelerator builds
the next generation of exceptional programs, taking an approach most similar to
a venture capital model. We are ruthless in exiting programs which do not meet our
criteria; those that advance deliver outsized impact for millions of people.
We are global. Across eight
countries in Africa and Asia, our 400+ people are united by a tremendous
passion for our mission and impact. We are strong because of our diversity of
experience, geography, and background – with over 90% of our people in the
countries where our impact is focused.
We have big ambitions. Our goal is to
double our impact by 2024, to fulfill our vision of a world where hundreds of
millions of people in the poorest places have better opportunities and their
lives are measurably improved. We believe in bold and urgent action – because
poverty doesn’t wait, and neither should we.
We need great people. Our success to date is
due to the collective work of our amazing staff. To achieve our ambitious
goals, we are looking for people who share our passion for evidence,
cost-effectiveness, and scale. We seek individuals who take an entrepreneurial
approach, enjoy tackling hard problems, and have a bias to action and results.
If our vision and approach excite you as much as it does us, we invite you to
join us.
Job purpose
The Senior Associate, Procurement
East & Southern African (ESA) Region will be a key
member of the Finance & Operations department. The position holder will
provide technical support to countries in the East & Southern African (ESA)
Region on procurement matters and is responsible for ensuring collaboration and
coordination with program teams and other departments for effective program
implementation. He/she will focus on creating, delivering and optimizing
procurement value ensuring that procurements are conducted in the most
cost-effective way, in a timely manner and that the lifetime cost of a product
is minimized and supply chains are well-designed and cost-effective. He/she
will liase with heads of departments/programs to come up with detailed
projections of procurement needs based on updated project work plans to
determine supply needs that will facilitate the development of procurement
plans. In performing his/her work, the Senior Associate, Procurement promotes a
client, quality and results-oriented approach.
Duties and
Responsibilities
Procurement Planning
The Senior Associate,
Procurement ESA will support country teams to develop annual procurement plans
by;
- Collaborating
with various program/departmental leads to identify procurement needs and
developing procurement plans to ensure that the right goods and services
are acquired at the right time, in the right quantity, and at the right
price.
- Coordinating
periodic review and update of the procurement plans to ensure that all
needs are identified and that the plans are kept alive.
- Monitoring
the implementation of procurement plans.
Coordination of
Procurement Activities
- Support
country teams in the identification of vendors and assessing performance
to ensure Evidence Action has an effective and optimal mix of vendors.
Constantly research to broaden and ensure a vendor base that is reliable
and competitive.
- Periodically
analyze industry trends and evolving technology to proactively identify
supply-based issues, minimize risks, ensure continuity of supply, and
identify emerging vendors in the markets across ESA region.
- In
collaboration with technical teams, obtain and review product
specifications or scope of work for services; ensure that specifications
and scopes are clear, objective and complete.
- Support
country teams in bidding and tender processes, preparation and issuance of
EOI, RFQ, ITB, RFP or other tender documents as required.
- Maintain
accurate procurement records and ensure that all procurement documentation
is up-to-date and properly filed.
- Ensure
compliance of all procurement activities with company policies and
procedures, donor regulations and jurisdiction laws.
Imports and Exports
- Ensure
compliance with regulations governing international trade, including
customs regulations, trade agreements, and export controls.
- Obtaining
the requisite import/export documents such as PVOC, import permits, import
declaration forms (IDFs) etc.
Vendor Management:
- Supplier
relationship management: Working closely with suppliers and end users to
negotiate and review performance levels and identify remedial action for a
reliable supply chain process.
- Ensure
that vendors are compliant with Evidence Action policies and procedures
put in place. e.g., Terms and Conditions, Statutory Requirements, CSI
Checks etc.
- Act
as a focal person for communication with vendors on behalf of Evidence
Action.
Key Performance
Indicators
- Timely
and cost-effective procurement of goods and services.
- Compliance
with organizational and donor procurement policies and procedures.
- Quality
of procurement records and reports.
- Effective
communication and collaboration with program staff and suppliers.
- Capacity
building of program staff on procurement policies and procedures.
Direct reports:
None
Technical support to
country procurement teams in the East & Southern African (ESA) Region
- Bachelor’s
degree in Procurement or Supply chain management .
- CIPS
level 4 will be an added advantage,
- KISM
membership is a must.
- Experience
in the use of Google Suite applications as well as in handling of
web-based management systems is desirable.
- A
minimum of 4 years work experience in a position with similar
responsibilities in a multinational organization.
Required Skills and
attributes
- Ability
to uphold and respect procurement ethics and to conduct activities with
Honesty, Transparency and Integrity.
- Self-motivated
with the ability to operate under own initiative and also take
instructions to prioritize and manage a diverse workload.
- Ability
to handle multiple projects simultaneously to meet goals and deadlines
without compromising the desired detail and work quality.
- Ability
to liaise with others and work well in a team and in a multicultural work
environment.
- Problem-solving
skills.
Working conditions
- The
official working hours are 8:00am to 5:00pm from Monday to Friday.
- Off-hour
work may be required as necessary for overseeing/completing planned
maintenance, participating in international conference calls across
time-zones, or responding to technical emergency response.
- Travel
required: Yes.
- The
Senior Associate Procurement will occasionally visit offices across East
& Southern African (ESA) region for purposes of oversight, training,
project management, and meetings of program and country staff.
How to Apply
Position Location
The position will be based
in Nairobi, Kenya. This position is only open to citizens or permanent
residents of Kenya.
Equal Opportunity Statement
Evidence Action does not
discriminate in employment on the basis of race, colour, religion, sex
(including pregnancy and gender identity), national origin, political
affiliation, sexual orientation, marital status, disability, genetic
information, age, membership in an employee organisation, retaliation, parental
status, military service, or other non-merit factor.
