Christian Health Association of Kenya (CHAK)
Promoting access to quality health
care
Vacancy
Advertisement: Procurement
and Administration Officer
Christian
Health Association of Kenya (CHAK) is looking to hire an experienced
Procurement and Administration Officer with expertise in procurement for USG
projects.
The
Procurement and Administration Officer will support CHAK in overseeing
logistics, administration, and procurement.
The
role holder is expected to ensure organizational efficiency and effectiveness
in utilization of CHAKs resources.
Job
Title: Procurement and Administration Officer
Reports
To: Head of Finance and Administration
Direct Reportees: Drivers and Admin Assistant / Receptionist
Indirect
Reportees: Procurement and Administration Officers – Projects
Location: Nairobi
Kenya
Grade: CHK8
Job
Description:
Administration
and Logistics
1)
Participate in the development, implementation and interpretation of
administration policies and procedures,
2)
Execute the transport policy and asset management plan.
3)
Efficiently manage CHAKs fleet of vehicles.
4)
Monitor assets usage and generate monthly reports.
5)
Maintain an accurate asset register.
6)
Coordinate local travel including taxis services.
7)
Oversee front office operations including mails and courier services.
8)
Record keeping of all LPOs, RFPs, Quotations and Tender Documents
9)
Generate annual budgets for the section.
10)
Coordinate the maintenance and disposal of assets in line with CHAKs policy.
11)
Ensure all operational licenses are timely acquired and rates paid.
12)
Timely renewal of all relevant insurances for the organisation.
Procurement
1)
Implement all policies and procedures relating to procurement.
2)
Generate annual procurement plan for the organization.
3)
Operationalize and implement all procurement laws, regulations, and guidelines
applicable in the tendering process and all processes throughout the Organization.
4)
Coordinate pre-qualification of suppliers.
5)
Offer advisory services to user departments for cost effective and efficient
procurement.
6)
Maintain an accurate database of all suppliers.
7)
Lead and participate in procurement committee deliberations including tendering
and bidding processes.
8)
Generate Purchase Orders and ensure timely delivery of goods and services.
9)
Advise the Head of Finance and Administration on areas of improvements.
10)
Generate monthly procurement report.
11)
Participate in departmental meetings.
Qualifications
and Requirements
· Bachelor’s
degree in Business administration or Commerce or Finance or related disciplines
· Diploma
in Purchasing and supplies or its equivalent from a recognized institution.
· Member
of CIPS or KIMS
· At
least 5 years’ experience having served in a comparable position in a large
NGO.
· Experience
in budgeting and financial management
· Fluency
in spoken and written English
· Experience
in designing and improving internal controls to improve efficiency.
How to
Apply
Applications
with detailed CV with names & contacts of 3 referees and copies of relevant
professional certificates should be sent to CHAK Secretariat by Email using the
contact below.
Email:
hr@chak.or.ke quoting the position as the email reference.
The
closing date for receiving all applications is February 15th, 2023.
Only
the shortlisted candidates will be contacted for interview.