Job Vacancy: Finance and Operations Associate
Responsibilities
Finance
· Updating
the general ledger on a monthly basis.
· Preparing
bank reconciliation statements.
· Reconciling
the debtors listing.
· Reconciling
the creditors listing.’
· Preparation
of monthly / quarterly cash flow projections, reviewing, and monitoring the
cash flow to meet short term and long-term obligations.
· Preparation
of grant invoice and facilitating grant disbursements while maintaining and
optimally efficient filing system as per the Revenue recognition policy.
· Preparing
and reconciling the payment of staff expense claims and ensuring all expenses
are fully supported in line with the company reimbursement policy.
· Preparation of Monthly payroll for approval and remittance of statutory deductions ahead of the tax deadlines.
· Providing
support in the procurement process and preparation of a competitive bid
analysis for management decision to manage cost effectiveness.
· Preparing
financial management accounts in the format required by yourselves.
· The
management report will include -Balance Sheet, P&L, Receivables listing and
payables listing.
· •
Maintaining the Asset register in compliance with the provisions of IAS 16.
· Calculate
withholding tax (WHT) based on respective rates applicable and ensuring
compliance with withholding tax regulations once invoices paid are submitted to
us for such verification.
· Preparing
and submitting the monthly Value Added Tax (VAT) returns.
· Facilitate
to ensure payments to regulatory bodies such as KRA for WHT, PAYE and VAT,
NSSF, NHIF, HELB, and NITA are remitted on a timely basis.
· Dedication
of one-day weekly visit to ensure all matters finance are promptly executed and
are up to date.
Operations
· Under
the guidance of the Head of Finance organize meetings, conferences, and other
office events, preparing agendas when requested to, taking minutes during
meetings, and distributing them to concerned members.
· Under
the guidance of the Head of Finance and Operations organize travel arrangements
for both local and international staff and consultants in terms of flight
bookings, hotel bookings and ground transportation. Sending out RFQs to service
providers as per the policies and procedures
· Coordinate
procurement of goods / services by sending out purchase orders under the
guidance of the Head of Finance and Operations
· Properly
document all supplier invoices and submit to Head of Finance and Operations for
review and payment
· Assist
the Head of Finance and Operations to upload payments for review and approval
· Support
the Head of Finance and Operations in supervising the daily office cleaning,
organization, and arrangement by checking against the duty tracking schedule.
· Monitoring
of office supplies- stationery and kitchen items and place requests for
replenishment. Support in the asset register management – submit a monthly
report check on the status of the assets to the Head of Finance and Operations
for verification and filing.
· Coordinate
the purchase of monthly airtime and disbursement of data bundles for staff.
· Periodically/need
basis update the staff list.
· Assist
in Human Resource Department duties e.g., Filing, interview shortlisting,
orientation scheduling, updating the staff lists, any follow ups on fringe
benefits amongst other duties.
· Assist
in making statutory payments and follow up with company contribution statements
· Offer
the CEO any logistical support required
· Any
other duties as may be assigned
Essential
Skills and Qualifications:
· Bachelor’s
degree in Finance.
· A
Certified public accountant (CPA).
· Ability
to work as part of an internationally diverse team and to be self-managing.
· Ability
to work comfortably in the MS Office package, specifically MSWord, Excel,
Access, Visio, and PowerPoint.
· Ability
to use Dynamics Business Central is desirable
· Good
interpersonal skills: ability to work in a multicultural, multi-ethnic
environment with sensitivity and respect for diversity
How to
Apply
If
qualified, please send your CV to vacancies@jantakenya.com with the title
‘FINANCE AND OPERATIONS ASSOCIATE’ by 25th January 2023.