Human Resource Assistant
Christian Health
Association of Kenya (CHAK)is a leading National Faith Based Organization (FBO)
of Protestant Churches’ Health Facilities and Programmes from all over Kenya,
established in 1946 with a goal of promoting access to quality health care. We
seek to recruit a resource oriented Human resource Assistant for a temporary 6
months assignment, based at our Secretariat Offices.
The successful candidate
will provide support in a full range of operational and administrative HR
activities, in delivering efficient service and support to the Secretariat and
Projects to meet the expected HR departmental goals.
Key responsibilities
include:
HR Records & Information Management
· Maintain up to date
staff data (electronic and physical files) in safe and confidential custody and
in line with the data protection act. This includes updating HR databases by
inputting new employee contact information and employment details
· Employee attendance
monitoring and absence management and follow up to ensure staff timely
completion of monthly timesheets as required.
· Produce HR data and
reports as required and within set deadlines
Recruitment & Selection
· Draft advertisements for
authorized recruitments in liaison with the Supervisor, ensuring conformity of
job advertisements to job specifications
· Circulation of
advertisements on various platforms as agreed with Supervisor
· Undertake long listing
of job applications and provide the longlist to support shortlisting
· Arrange for and
coordinate interviews (date of interviews, calling short-listed applicants) and
ensuring all preemployment documentation is in place.
· Ensure records of all
recruitment and selection processes of employees are correctly filed
· Conducting reference
checks for successful candidates
· Maintain an active
database for potential employees while ensuring that we have multiple sources
of potential candidates
General HR Support Services
· Draft employment
contracts, and other employee related communication in line with employee terms
and conditions of employment
· Handle and respond to
routine staff inquiries regarding HR policies, employee benefits, and other
HR-related matters and escalate as necessary.
· Any other duties as may
be assigned by the supervisor from time to time.
Required Qualification
and experience
· Bachelor’s degree in
human resource management or related field.
· Proven experience working
in a HR department
· Working knowledge of
Kenya labor laws
· Familiarity with HRIS
(Human Resources Information System) software
· Proficiency in all
Microsoft Office applications
· The ability to work as
part of a team
· Strong analytical and
problem-solving skills
· Excellent administrative
and organizational skills
· Ability to draft
standard and clear written communication
· Detail-oriented
Qualified and interested candidates
should submit a cover letter and curriculum vitae via email to hr@chak.or.ke on or before Monday
January 23rd 2023. Kindly specify on the Subject Line*:* Human Resource
Assistant. Only shortlisted candidates will be contacted**.**