Executive Assistant - Resources Division – (23000005)
DESCRIPTION
We are pleased to announce
the following vacancy for Executive
Assistant in the Resources
Division. In keeping with our current business needs, we are
looking for a person who meets the criteria indicated below.
Reporting to the Chief Human Resources Officer,
the role holder will provide administrative support and staff functions for the
Chief Human Resources, consistent with the administrative policies, guidelines,
and procedures of Safaricom.
Key Responsibilities
Chief’s Office Management
- Manage
the Chief’s Office by responding to enquiries, correspondence
both telephone and written directed to Chief.
- Book
all meetings for the Chief
- Organize
and co-ordinate all logistics for Chief meetings (both internal &
external)
- Filing
of all documents and correspondence to and from the Chief’s office.
Management of Executive
Staff Records
- Maintain
all personnel files for the top management (GMs ,Chiefs,Directors and HODs,
- Management/custodian
of ex-staff files on terminations and dismissals
Contractor’s Management
- Maintain
all contractor’s records
- Receive
invoices from agencies and landlords
- Verify
all contractors’ payments against assignment contracts and timesheets and
prepare payment schedule for approval by Chief.
- Verify
the Vodafone inter-company invoice related to contractor expenses before
forwarding to Chief for approval.
Reports & Presentations
- Prepare
and consolidate the divisional reports e.g. Annual reports, Weekly
Management reports.
Meeting & Event
Management
- Organize
and schedule divisional meetings
- Coordinate
events/projects e.g. Teambuilding, etc.
Division Administration
- Coordinate
the Chief’s office transport & travel i.e. issue taxi vouchers, hotel
accommodation
- Manage
Resources Division stationary budget
Qualifications
Must have technical / professional
qualifications:
- Must
have graduated with an upper Second Class honors Degree from an
Degree/Diploma in secretarial studies
- Overall
a minimum of 8 years Administration/PA experience with at least 5 years’
experience as a Senior Personal Assistant to a Head of Department in blue
chip company
- Good
communication skills (written & spoken English)
- Excellent
organization skills
- Experience
in working in a big busy financial organization
- Team
player
How to Apply