Job Title: Executive Assistant
Industry: Service
Location: Nairobi
Gross Salary: Ksh 150,000 –
250,000
Our client has been helping busy producers and executives to be
more productive through a dedicated assistance model.
They are seeking to hire an Executive Assistant to C-Suite
Executives who will be responsible for providing comprehensive support to them and
the Leadership Team.
This dynamic position requires the ability to anticipate needs,
think critically, and offer solutions to problems with a high level of
professionalism and confidentiality.
Key Responsibilities:
· Oversee the C-Suite
Executives schedule: Plan and coordinate logistics and documents for local,
regional and international visits and meetings
· Ensure that all
scheduled meetings, comprehensive minutes’ file records, and diary of events
are maintained and communicated well on a timely basis
· Provide logistical
support to the C-Suite Executives or the executive team and anyone else at the
discretion of the director
· Act as the initial point
of contact for the C-Suite Executives office. Daily respond promptly to
questions
· To coordinate, monitor,
and make travel and logistical arrangement for the C-Suite Executives and other
heads as directed
· Prepare documentation to
support the office of the C-Suite Executives and their functions and to meet
deadlines in processing C-Suite Executives correspondence.
· Monitor incoming mail
and handle it as required.
· Coordinate the
preparation of briefing information for the C-Suite Executives relating to both
external and internal meetings, travel/conferences, working closely with all
departmental colleagues as appropriate.
· Maintain an effective
filing system for all communication/ correspondence within the executive office
ensuring that such information is readily available for day-to-day use. At the
same time ensure effective access controls are in place to protect confidential
information/ documents.
· Maintain the C-Suite
Executives diary, ensuring that appointments and relevant information is
readily available to facilitate effective meetings
· Provide logical and
administrative support for the organization, meeting and training sessions
organized through the C-Suite Executives office.
· To manage all office
expenses to support the Director’s office and raise the necessary request for
purchase requisitions.
Support to C-Suite Executives office during the compilation of the weekly,
monthly, and quarterly reports.
· Maintaining/updating
C-Suite Executives diaries to ensure appointments and meetings are well
organized and coordinated in a timely manner.
· Maintaining regular
communication with the C-Suite Executives for updates on matters that affect
their schedules and planning
· Working with relevant
departments where necessary and providing corporate inter-office support
· Perform any other duties
as may be assigned from time to time
Key Skills and
Qualifications
· Bachelor’s Degree in a
related field
· 5 years’ experience
supporting C-level executives
· Progressive support
experience with multinational corporations and track record of advancement
· Demonstrated experience
supporting C-Suite Executives in large, complex corporate environments
· Show highly
commonsensical priority calls about what to accommodate in the day vs push out
· Problem solving skills
· Make independent
decision and take ownership
· Express a sense of
urgency and experienced solutioning
· Extensive calendar
management experience in a fast-paced environment
· Stable employment tenure
and with increasing levels of responsibility
· Experience supporting
multi-national executives across various industries
· Extensive C-Suite
calendar & travel management experience
· Extensive logistical and
communication experience with VIPs
· Experience communicating
with board of directors and CEOs
· Formal secretarial
training is a plus
· Experience both on-site
and virtual
· Must be willing to work
from an office in Westlands during USA Eastern Standard Time (EST) business
hours.
How to Apply
If you are up to the challenge, possess the necessary
qualification and experience; please send your CV only quoting the job title on
the email subject (Executive Assistant) to vacancies@corporatestaffing.co.ke
before 6th December 2022