Executive Assistant Job in Nairobi, Kenya (250K)

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Executive Assistant Job in Nairobi, Kenya (250K)

Job Title: Executive Assistant

Industry: Service

Location: Nairobi

Gross Salary: Ksh 150,000 – 250,000

Our client has been helping busy producers and executives to be more productive through a dedicated assistance model.

They are seeking to hire an Executive Assistant to C-Suite Executives who will be responsible for providing comprehensive support to them and the Leadership Team.

This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Key Responsibilities:


·  Oversee the C-Suite Executives schedule: Plan and coordinate logistics and documents for local, regional and international visits and meetings

·  Ensure that all scheduled meetings, comprehensive minutes’ file records, and diary of events are maintained and communicated well on a timely basis

·  Provide logistical support to the C-Suite Executives or the executive team and anyone else at the discretion of the director

·  Act as the initial point of contact for the C-Suite Executives office. Daily respond promptly to questions

·  To coordinate, monitor, and make travel and logistical arrangement for the C-Suite Executives and other heads as directed

·  Prepare documentation to support the office of the C-Suite Executives and their functions and to meet deadlines in processing C-Suite Executives correspondence.

·  Monitor incoming mail and handle it as required.

·  Coordinate the preparation of briefing information for the C-Suite Executives relating to both external and internal meetings, travel/conferences, working closely with all departmental colleagues as appropriate.

·  Maintain an effective filing system for all communication/ correspondence within the executive office ensuring that such information is readily available for day-to-day use. At the same time ensure effective access controls are in place to protect confidential information/ documents.

·  Maintain the C-Suite Executives diary, ensuring that appointments and relevant information is readily available to facilitate effective meetings

·  Provide logical and administrative support for the organization, meeting and training sessions organized through the C-Suite Executives office.

·  To manage all office expenses to support the Director’s office and raise the necessary request for purchase requisitions.
Support to C-Suite Executives office during the compilation of the weekly, monthly, and quarterly reports.

·  Maintaining/updating C-Suite Executives diaries to ensure appointments and meetings are well organized and coordinated in a timely manner.

·  Maintaining regular communication with the C-Suite Executives for updates on matters that affect their schedules and planning

·  Working with relevant departments where necessary and providing corporate inter-office support

·  Perform any other duties as may be assigned from time to time

Key Skills and Qualifications

·  Bachelor’s Degree in a related field

·  5 years’ experience supporting C-level executives

·  Progressive support experience with multinational corporations and track record of advancement

·  Demonstrated experience supporting C-Suite Executives in large, complex corporate environments

·  Show highly commonsensical priority calls about what to accommodate in the day vs push out

·  Problem solving skills

·  Make independent decision and take ownership

·  Express a sense of urgency and experienced solutioning

·  Extensive calendar management experience in a fast-paced environment

·  Stable employment tenure and with increasing levels of responsibility

·  Experience supporting multi-national executives across various industries

·  Extensive C-Suite calendar & travel management experience

·  Extensive logistical and communication experience with VIPs

·  Experience communicating with board of directors and CEOs

·  Formal secretarial training is a plus

·  Experience both on-site and virtual

·  Must be willing to work from an office in Westlands during USA Eastern Standard Time (EST) business hours.

How to Apply

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Executive Assistant) to vacancies@corporatestaffing.co.ke before 6th December 2022

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