SENIOR ASSISTANT OFFICE ADMINISTRATOR -JOB GRADE LVSWWDA 7– REF: LVSWWDA/SAOA/2022/01 (1 POST)
Job Specification
Duties and
responsibilities at this level will entail;
- Co-ordinating
the general administration of Senior Manager’s office;
- Managing
Senior Manager’s diary; coordinating appointments and travel itineraries
for the Manager’s;
- Attending
to visitors/clients;
- Handling
telephone calls;
- Coordinating
schedules of meetings;
- Ensuring
security of office records, equipment and documents including classified
materials;
- Maintaining
an up-to-date filing system in the office;
- Establishing
and monitoring procedures for record keeping of correspondence and file
movements;
- Preparing
responses to simple routine correspondence;
- Managing
office protocol and etiquette;
- Supervising
office cleanliness;
- Ensuring
security, integrity and confidentiality of data; and
- Undertaking
any other office administrative services duties that may be assigned
Person Specifications
For appointment to this
grade, a candidate must have:
- At
least four (4) years relevant experience:
- Diploma
in Secretarial Studies from Kenya National Examinations Council;
OR
- Business
Education Single and Group Certificates (BES & GC) Stages I, II and
III from the Kenya National Examinations Council in the following subjects:
- Shorthand
III (minimum 110 wpm)
- Typewriting
III (50Wpm)/computerized Document processing III;
- Business
English III/Communication II
- Commerce
II;
- Office
practice II
- Office
Management III/Office Administration and Management III
- Secretarial
Duties II;
- Certificate
in Computer Application from a recognized institution; and
- Shown
merit and ability as reflected in work performance and results.
How to Apply
Job applicants should
attach all requisite academic and professional certificates
- Details
of academic and professional certificates not obtained by closure of the
advert will not be accepted.
- Shortlisted
candidates shall be required to produce originals of their National
Identity card, academic & professional certificates, transcripts and
testimonials during interviews.
Please note that it’s a
criminal offence to present unauthentic certificates. If you possess or meet
the above qualifications, please send; Your application letter together with
detailed Curriculum Vitae including names of three referees and their full
contacts (Name, Post Office Box number, email address, and day time
telephone/mobile phone contacts).
Lake Victoria South Water
Works Development Agency is an equal opportunity employer; Persons with
disability, women and minority groups are encouraged to apply. Only shortlisted
candidates will be contacted. Any form of canvassing will lead to automatic
disqualification.
In case you do not hear from
us, please consider yourself unsuccessful. Please note that canvassing for this
position will lead to automatic disqualification.
Note:
Upon granting an offer of
employment, a successful candidate MUST present and satisfy the requirements of
Chapter Six of the Constitution of Kenya 2010 by providing copies of the
following documents;
- A
valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
- A
valid Certificate of Good Conduct from the Directorate of Criminal
Investigation (DCI).
- A
valid Clearance Certificate from the Higher Education Loans Board (HELB).
- A
valid Clearance Certificate from an approved Credit Reference Bureau (CRB).
- A
valid Clearance form from the Ethics and Anti-Corruption Commission (EACC).
Applications should be
sent to reach the office of the Chief Executive Officer on/or before 9th
December, 2022 using the address below:
Chief Executive Officer,
Lake Victoria South Water Works Development Agency,
Lavictors House Off-Ring Road Milimani,
P. O. Box 3325 – 40100,
KISUMU.