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Personal Assistant Job Vacancy in Kenya

Vacant Position: Personal Assistant

Location: Thika

Job Brief: The purpose of this position is to act as a point of contact between the MD and internal /external clients.

The candidate will help the Managing Director to make the best use of his time by providing full Managerial, Administrative and Secretarial support at a senior level to ensure the smooth

management of his day to day affairs. Handle sensitive and complex issues in a professional and objective manner and take initiative as appropriate especially in the Managing Directors absence.

S/he MUST be able to effectively work with the CEO.

Job Description:

·         Acting as a point of contact between the MD and internal/external clients

·         Managing diaries and organizing meetings and appointments often controlling access to the MD’s office.

·         Filter emails, highlight urgent correspondence and print attachments.

·         Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file .

·         Respond to emails as much as possible.

·         Reminding the MD of important tasks and deadlines.

·         Conduct diary meetings with the MD to discuss upcoming engagements, invitations and other requests.

·         Ensure guests meeting with the MD are well taken care of.

·         Provide a service that is in line with the MD’s work habits and preferences.

·         Typing, compiling and preparing reports, presentations and correspondence

·         Implementing and maintaining procedures/administrative systems liaising with staff, suppliers and clients.

·         Time and daily management of the MD.

·         Handle enquiries and ensure accurate information is given in a professional manner.

·         Ensuring the MD’s office and boardroom are always clean and well organized.

·         Coordinate and submit monthly reports.

·         Attending meetings with the MD when required.

·         Home and personal life maintenance tasks from time to time.

·         Miscellaneous tasks to support the MD.

·         Provide basic and accurate information in person and via phone/email

·         Any other duty assigned

Qualifications

·         Bachelor’s Degree / Diploma in Business administration / PR / Communication or related field.

·         3-5 years of relevant working experience as an executive assistant/ PA in a good company

·         Pragmatic and able to deal with visitors of all levels.

·         Fast accurate typing/data entry

·         Excellent organization and interpersonal skills

·         Experience of working within a pressured environment

·         Discretion and mature work ethics

·         Computer Literate – MS Office

·         Good at decision makers.

·         Proactive and Confident

·         A very high level of professionalism, confidentiality, integrity, attention to detail and organization are essential for the role

How to Apply

Interested and qualified candidates to submit their CV to jobs@employd.co.ke, job title on the email subject Personal Assistant and expected gross salary.

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