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Assistant Admin Officer/ Receptionist Job in Kenya

Centre for Health Solutions – Kenya (CHS) is currently sourcing for a high calibre, self-motivated and dynamic individual to fill the position of Assistant Administration Officer/Receptionist in the Nairobi office.

Job Summary

Reporting to the Operations Manager, the Assistant Administration Officer/ Receptionist will ensure management of the front office and assist in all general administrative functions.

Key Responsibilities

  • Provide administrative and logistical support to the office and program sections
  • Ensure superior customer care to all clients
  • Ensure prompt and efficient initiation and reception of calls including identifying the caller’s requirements and referencing appropriately
  • Ensure organisation of the reception
  • Ensure continuous update and maintenance of the office extension list
  • Ensure ordering and maintenance of office supplies and stock movement forms
  • Ensure accurate maintenance of boardroom calendars and provision of meeting logistics
  • Ensure timely processing of requests for the installation, transfer, repair and disconnection of system telephones in liaison with ICT officer
  • Ensure proper management of PABX machine and timely submission of PABX reports
  • Provide administration support to senior technical advisors
  • Ensure accurate maintenance of log in records for all CHS staff and visitors in the office at any one time
  • Ensure proper maintenance of the kitchen and its supplies
  • Ensure organisation and cleanliness of the office
  • Any other duty that may be assigned by the supervisor.

Qualifications 

  • Bachelor’s Degree
  • Proficiency in MS Office tools and office automation solutions
  • Experience on PABX in a busy organisation
  • Certificate in secretarial duties or front office operations is an added advantage
  • Good oral and written communication skills (English and Swahili)
  •  A proven ability to work in a team.

How to Apply

Interested applicants are invited to email their applications and detailed CV with contact details of three referees to vacancies@chskenya.org clearly indicating the subject title as, Assistant Administration Officer/Receptionist:CHS/HR/SLOE/AAO/001/2020 by 5:00pm Wednesday, September 23, 2020.

Centre for Health Solutions – Kenya is an Equal Opportunity Employer. Only shortlisted candidates will be contacted for interviews. Canvassing will lead to automatic disqualification.

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