Finance & Administrative Assistant
Administrative Assistant
Job Details
- Africa
Inland Mission International, a non-profit organization, is seeking
motivated, servant hearted, devote followers of Jesus Christ interested in
meeting the logistical needs of the mission community in East and Central
Africa.
- The
primary purpose for the existence of the organization is to facilitate the
spread of the gospel of Jesus Christ.
- Candidates
will soon realize that their positive contributions to the work of the
organization will have a significant impact on this purpose.
- You
will assist in oversight of Tumaini Counselling Center Nairobi in terms of
Finance and Administration.
- Assisting
in the organization, and administration of efficient and well-run AIM IO
conferences .
Key Result Areas;
Finance Administration for Tumaini Nairobi Office
Finance Administration for Tumaini Nairobi Office
- Ensure
accurate billing of clients
- To
accurately maintain and file all financial records and transactions for
Tumaini Counseling Centre.
- Perform
Monthly reconciliation of all accounts.
- Review
and Submit Monthly Financial Reports to the ABS accountant in a timely
manner.
- Assist
in the preparation of the annual budgets.
- Assist
with Tumaini Kampala finance administration as necessary
Assist in Personnel Management and Administration - Liaise
with HR on personnel related issues.
- To
keep staff records neatly filed and up-to-date.
- Ensure
clinical staff have documents necessary to practice legally. (i.e Renew
medical practices licenses &liability insurance etc.)
- To
arrange for the purchase of equipment and supplies.
- Cover
the reception in the absence of the Clinical Admin assistant
Logistical/Administrative Support for AIM Conference - Assist
in the running of the AIM Care Conference Room to include bookings,
finances, liase with those coordinating requested event.
- Assist
in the administration of conferences on behalf of Tumaini including
Sharpening Your Interpersonal Skills (SYIS) seminar, Tumaini Restore
Retreat and the Marriage Retreat.
- Assist
in the provision of support for planning/preparation of AIM IO Conferences
within Nairobi Area as requested by AIM IO.
Required Skills/Attributes &
Competencies
- Honest,
trustworthy, God fearing person.
- High
level of interpersonal skills with adults and children.
- High
commitment and ability to maintain confidentiality
- High
level of clerical accuracy and attention to detail
- Effective
Time management
- Able
to establish and maintain good working relationships, to work as a team
player and to work under pressure.
- Very
well-organized with a strong sense of responsibility.
Required Qualifications/Experience
Essential
Essential
- Diploma
in Business Administration/Management/Accounting/Finance
- CPA
II
- Competence
in Microsoft office suite.
- Competence
in QuickBooks.
- Valid
certificate of good conduct
Preferred/Desired
- Bachelor
Degree in Business Administration/Management/Accounting/Finance
- Valid
driving license.
Experience
Essential
Essential
- A
minimum of 2 years’ experience as an administrative assistant that
includes a strong financial component.
Desired
- A
minimum of 3 years’ experience as an administrative assistant that
includes a strong financial component in health care setting.
- Experienced
licensed driver.
Communication Demands
- Good
verbal and written communication skills in English and Kiswahili..
Work Hours; 8
How to Apply
Administrative Assistant
Job Details
- Africa
Inland Mission International(AIM ABS), a non-profit organization, is
seeking motivated, servant hearted, devote followers of Jesus Christ
interested in meeting the logistical needs of the mission community in
East and Central Africa.
- Provide
effective and professional communication, care of visitors coming to ABS
Offices and assist in effective functioning of ABS Facilities.
- The
primary purpose for the existence of the organization is to facilitate the
spread of the gospel of Jesus Christ.Candidates will soon realize that
their positive contributions to the work of the organization will have a
significant impact on this purpose.
Key Result Areas;
Front Office Reception
- Receive
each visitor in a polite and helpful manner; direct them to the correct
office
- Receive
and direct calls accurately and make any necessary follow up
- Receive
and distribute mail, packages and deliver them in a timely and accurate
way
- Provide
tours of ABS visitors as requested by Managers, Supervisors
- Be
attentive to security and follow up security concerns in an efficient
manner
- Manage
info.abs@aimint.org, answer message or direct to the appropriate person or
department
Front Office Administration
- Proper
use and maintenance of office equipment.
- Assist
clients on the usage of office equipment i.e. photo copying etc.
- Proper
recording, documentation, payment and filing of all transactions.
- Maintain
appropriate stock levels of Office Supplies and accurate inventory tracking
- Scheduling
of ABS Vehicles
- Assist
with incidental requests from other ABS departments in consultation with
the facilities supervisor.
Assist with Administrative Duties for
ABS Facilities Department
- Reconciliation
of Bills including: Safaricom, Airtel, etc.
- Follow
up on documentation necessary for ABS Facilities and Housing
Maintenance Requests and purchases.
- Appropriate
billing of ABS Vehicles on a monthly basis
- Prepare
schedule for guards at ABS Wilson Airport Offices
- Reconcile
all purchases and cash transactions for ABS Facilities and ABS Housing
Required Skills/Attributes &
Competencies
- Honest,
trustworthy, God fearing person.
- Team
player,
- Organized,
able to maintain a clean, tidy environment
- Proactive
and alert to the environment
- Attentive
to details and able to follow through well on tasks.
- Able
to maintain a helpful, courteous, pleasant and professional attitude.
- Strong
interpersonal skills
- Good
organizational skills.
- Problem
solver.
- Flexible..
Required Qualifications/Experience
Essential
Essential
- Certificate
in Office Management or its equivalent
- Competent
in Microsoft Office suite
- Certificate
of Good Conduct
Preferred/Desired
- Diploma
in Office Management or its equivalent
- Valid
Driving license
Experience
Essential
Essential
- At
least 2 years working experience in an office environment
- Good
customer care skills.
Preferred
- At
least 3 years working experience in an office environment.
- Basic
bookkeeping skills.
- Exposure
in a multicultural environment.
Communication Demands - Good
verbal and written communication in English and Kiswahili..
Work Hours; 8
How to Apply