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Personal Assistant Job in Nairobi, Kenya

Position; Personal Assistant

Location: Nairobi
Job description
A leading corporate law firm with a regional network. They are seeking to recruit a Personal Assistant.
Responsibilities
  • Maintain the Partners’ diary.
  • Book for Partners’ meetings within the office and any other engagements that they may have outside the office
  • Book the CLEs for the Partners and to ensure that they attain all their points
  • Scheduling shared calendar appointments.
  • Organize and plan for meetings
  • Book meeting rooms
  • Ensure cleanliness of the meeting rooms
  • Ensure availability of refreshments in a timeous manner
  • Receive Partners’ visitors and clients
  •  Manage & maintain the Partners’ Office
  • Ensure cleanliness and tidiness of the Partners’ offices
  • Ensure availability of stationery in their offices
  • Ensure that the equipment in the offices is in good working conditions
  • Ensure that the Partners’ newspapers are in their offices in good time and that their refreshments are served on time
  •  Organize Partners’ client entertainment
  • Liaise with Partner and client’s PA to schedule the appointment
  • Book for the venue
  • Arrange for payment with Accounts Department
  • Arrange for transport to the venue, as needed.
  •  Manage incoming and outgoing mail
  • Receive, record and distribute office mail promptly
  • Ensure timeous delivery of all outgoing mail and returns thereof
  • Respond to general correspondence
  •  Organize Partners’ travel and transport
  • Booking of taxis
  • Booking of flights, visas, airport transfers, etc
  • Booking of accommodation
  • Filing & Client Management
  • Thorough knowledge of files and clients
  • Bring up of documents as requested by the Partners
  • Implement an efficient bring up system
  • Ensure proper follow up of documents and files leaving Partners’ offices
  • Liaison with clerks for filing and registration, returns and feedback
  • Retrieval and return of library books
  • Act as relief the receptionist;
  • Any other task that may be assigned from time to time
Qualifications
  • Minimum C+ qualification in KCSE At least a Diploma in Secretarial, Administration, or Office Management
  • Legal Secretarial training and experience would be an added advantage
  • Prior experience working as a Personal Assistant is highly desirable.
  • High level of confidentiality, good competencies in computer packages
  • Good command of written and spoken English
  • Smart in appearance and manner
  • Excellent communication skills
How to apply

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