Position: Temporary Office Assistant
Reports To: Administrative
Associate I
Location: Nakuru, Keringet, Kabarnet &Marigat
Job description
To provide basic support to Afya Uzazi Program staff in
maintaining the office: including general cleaning, handling mail and
receptionist services at the switchboard, maintaining orderly appearance and
functioning of the reception and common areas. Provides general staff
support as needed.
Responsibilities
- Prepare
coffee, tea or other refreshments to staff and meetings and ensuring the
meeting room is cleared thereafter.
- In
charge of making sure the printing/documentation/photocopying area
is well organized and mail in the pigeon holes is well organized.
- Monitors
and ensures adequate cleaning of kitchens and washroom supplies.
- Ensuring
cleanliness of the offices, dusting of all computers and telephone heads.
- Checks
to see that all windows are closed rightly.
- Ensure
that all general public areas are neat and clean.
- Handles
pick-up and delivery of items for the office as required.
- Assist
in sending faxes and maintaining the fax machine, notifying the
Administrative Associate when service and supplies are required.
- Assist
in operating switchboard, directing incoming and outgoing calls as
required by caller, determines the nature of the call and decides on
appropriate routing.
- Assist
in receiving and screening all incoming visitors in accordance with FHI
360’s security procedures to identify them and determine the nature of
their visit. Keeps a log of all visitors showing their name, time of
arrival, who they visited and time of departure.
- Responds
to general inquiries regarding Afya Uzazi Program.
- Performs
any other duties as assigned by the Administrative Associate .
Qualifications
- Clear
speaking voice, neat and pleasant appearance.
- Good
understanding of basic grammar.
- Ability
to deal congenially and effectively with people, both in person and over
the phone.
- Ability
to be consistently organized, diplomatic and conscientious.
- Able
to handle multiple tasks efficiently.
- Able
to report to work and maintain time schedule and work extra hours as
needed.
- Willing
to learn, use and maintain office machines and assume responsibilities as
skill increase.
- Willingness
and interest in supporting Afya Uzazi programs and goals.
- Ability
to perform all duties and responsibilities in a timely manner with minimal
supervision.
- Secondary
School ‘O’ level graduate or equivalent years of relevant experience; plus
a minimum of three years working with a public or private organization as
a receptionist.
- Experience
with switchboard equipment will be an added advantage
- Must
have a valid certificate of good conduct valid within the year.
- Prefer
experience with medium-to-large sized international organization.
- Experience
must reflect knowledge, skills and abilities listed above.
How to Apply
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here to apply. FHI 360 fosters the strength and health of its
workforce through a competitive benefits package, professional
development and policies and programs that support healthy work/life
balance. Join our global workforce to make a positive difference for others —
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