Our client a Marketing Agency with
headquarters in Nairobi is seeking to hire an Executive Assistant.
This position is a senior role that
reports directly to the Managing Director and requires an individual with
business acumen, organized, tactful, and diplomatic and detail oriented with
excellent writing and computer skills.
Responsibilities
·
Provide a professional and high
quality hospitality to all visitors in a hygienic environment
·
Provide high quality functional and
management support to the Managing Director which includes follow up on
important deadlines and action points.
·
Effective management of the Managing
Director’s diary, assessing appointments and reallocate where necessary
·
Draft reports, letters and other
documents as required and accurately record minutes
·
Answer office calls, take messages
and sort office communication and issues professionally and in a timely and
efficient manner.
·
Handle basic bookkeeping tasks as
required
·
Maintain an updated filing system
both electronically and manually for all office records, documents and reports.
·
Research and prepare documents for
review and presentation by the Director
·
Prepare for all kinds of meetings and
events internal / external e.g. teambuilding, client awards, and make travel
arrangements. This includes preparation of agendas, pre-meeting briefs and
papers, noting down action points and following up to closure.
·
Acts a liaison between the Managing
Director and other key stakeholders
·
Assist in renewal of medical covers,
procurement of office supplies in liaison with Finance and as per company
policy
·
Supervise support staff and provide
general office administrative support.
Requirements
·
A holder of a University degree in a
business related subject will have an advantage
·
Diploma in a business related course
·
At least 5 years experience as an
Executive Assistant in a busy office with proven administrative support
expertise
·
Excellent MS-Office skills
·
Ability to work under pressure and
meet deadlines in a very dynamic work environment
·
Professional individual with
excellent written and communication skills
·
Detail oriented and able to maintain
confidentiality
·
Self motivated individual with a
flexible , proactive approach to their work
·
A team player with ability to work
collaboratively with colleagues and stakeholders
How to Apply
If you are interested in the position
and meet the outlined Qualifications and skills, please send your send your CV
with three (3) referees and cover letter to recruit@fivetalentsafrica.com.
Indicate the Position Title and
Region on the subject line.
The deadline is Friday, 07th
February, 2020.
Our Client is an equal opportunity
employer and women are encouraged to apply.