The Nyanza Reproductive Health
Society (NRHS) is a non-profit organization with its headquarters in Kisumu
dedicated to improving reproductive health of men and women.
NRHS has several research and
programme implementation projects related to HIV prevention and reproductive
health.
It runs support groups for PLWHA and
Key Populations, and is working with the Ministry of Health to scale up
reproductive health research and programmes.
NRHS seeks highly qualified candidate
for the position of Administrative Assistant.
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
·
Receive, register and escort study
participants to counseling and clinic services and receive and direct
participants in return visits; Place phone reminders to clients to return for
appointments; Receive and direct official correspondence, office visitors and
incoming calls and forward them to the appropriate officers.
·
Provide clinic support in client
enrolment, registration, appointments management, follow ups and defaulter
tracing, and support in maintaining client files, making linkages and scoring
client activity against recruitments
·
File data and perform other clerical
tasks as assigned for other departments.
·
Order and maintain relevant office
supplies for effectiveness of office duties.
·
Operate a variety of standard office
machines including computers, phone, fax, photocopying machines among others.
Assist in sending goods through courier services or any other appropriate mode.
·
Initiate and maintain research
records for study participants; identifying, rectifying, and reporting missing
components.
·
Assisting with study documents and
sensitive materials while maintaining confidentiality.
·
Handle petty cash, documenting all
transactions with accuracy and transparency.
·
Any other official duties assigned by
your immediate supervisor or senior staff members
Qualifications and Competencies
·
A minimum of diploma in
secretarial/administrative studies or equivalent professional level experience.
·
Minimum of 3 years’ experience as a
receptionist, secretary, or administrative assistant in a busy clinical,
research or office environment.
·
Strong interpersonal and
communication skills a must.
·
Positive, helpful, friendly attitude
toward a diversity of clients and coworkers essential.
Applications should include:
·
Cover letter detailing current work,
prior experience and qualifications including the areas described above,
telephone and e-mail contact
·
Current CV
·
Names, telephone and e-mail contacts
of at least 3 professional referees
How to Apply
Apply via email to
humanresources@nrhskenya.org attach CV & Cover letter only as one document
with the job title “Administrative Assistant” on the subject line.
Applications submitted on or before
07th January, 2020.