RTI International is an independent
organization dedicated to conducting innovative, multidisciplinary research
that improves the human condition.
RTI is currently seeking to fill
vacancies for the Kenya Crops & Dairy Market Systems Development (KCDMS)
Activity which is part of Feed the Future program, America’s initiative to
combat global hunger and poverty.
With a worldwide staff of more than
4,000 people, RTI offers innovative research and development and a full
spectrum of multidisciplinary services.
Universities in North Carolina
founded RTI in 1958 as a centerpiece of the Research Triangle Park.
In this regard, USAID has partnered
with RTI International on a 5-year cooperative agreement (KCDMS Activity) to
help increase agricultural production and reduce poverty and malnutrition in
Kenya.
The project will also spur
competitive, resilient market systems in Kenya’s horticulture and dairy
sectors.
We are currently seeking applications
for the following position:
Administrative Assistant
Nairobi based
Job Summary: The administrative assistant coordinates all
administrative procedures of KCDMS Nairobi Office.
S/he communicates with and supports
the project by working closely with the operations manager.
S/he maintains regular contact with
staff in the Nairobi office to ensure that the project receives support in the
specific functional areas of the role.
S/he is aware of procurement and
administrative procedures in all activities.
Specific Duties and Responsibilities:
·
Coordinate teams’ travel with
accredited flight agencies, car rental companies, hotels and other suppliers.
·
Coordinate with courier companies for
delivery of parcels.
·
Provide administrative support to COP
and DCOP.
·
Handle logistical arrangements for
meetings and workshops i.e., preparation of training materials, request for
workshop supplies, arrangement of travel and accommodation of participants,
participant attendance sheets as applicable and necessary.
·
Custodian of staff asset list.
·
General office management –
management of stewards, ensuring all office utilities are paid in good time,
monitoring and replenishing all office consumables e.g. stationery, kitchen
items, water, milk etc.
·
Asset management: includes tagging of
assets, preparation/updating of custody control lists; allocation of assets to
staff, organizing for repairs; conduct cycle inventory reconciliation and
conduct planned inventory exercise and maintain an updated asset and inventory
records (RTI Asset Management System) for KCDMS Activity.
·
Establish and maintain an efficient
filing system of operations and admin documents specific to the project
according to the established filing system of the Project.
·
Coordinate the timely processing of
vendor/supplier payments and other transactions with finance.
·
Requesting and processing of staff
business cards.
·
Request for security badges and
following up with regional office on the same.
·
Assist and collaborate with field
administrative assistants.
·
Guides and coordinate office cleaning
with the stewards.
·
Support in boardroom booking.
·
Procurement and custody of office and
kitchen supplies and utilities.
·
Perform other tasks as may be assigned
by the operations manager.
Minimum Required Education &
Experience
·
Bachelor’s Degree in administration /
Office Management and 3 years of experience or equivalent combination of
education and experience.
Skills & Abilities
·
Excellent knowledge of MS Word,
Outlook, PowerPoint, Excel
·
Ability to multi-task
·
Ability to work well with others
·
Ability to listen and communicate
well both verbally and in writing
·
Ability to work independently
·
Attention to detail and accuracy
·
• Ability to obtain proper security
clearances as noted by contracts
How to Apply
Interested candidates should submit a
cover letter and curriculum vitae via the below link by 25th October 2019 by
5.00 p.m.
We regret that only shortlisted
applicants will be contacted.
RTI International is an Equal
Opportunity Employer and Female candidates are highly encouraged to apply
*No applicant will ever be asked for
any payment either to secure a role with RTI International or as a follow-up to
having been awarded a position with RTI International. If anyone ever
approaches you asking for any such payment, please immediately email
ethics@rti.org
We are proud to be an EEO/AA employer
M/F/D/V