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Assistant Office Administrator Job in Kenya

REF. No: MSEA-24/7/2019

Grade MSEA 7
Duties and responsibilities at this level will entail:-
·         Ensuring security of office equipment, documents and records;
·         Recording dictation in shorthand and transcribing in typewritten form;
·         Processing data and managing e-office;

·         Planning and organizing meetings, workshop/conferences and seminars operating office equipment;
·         Responding to correspondences;
·         Attending to visitors/clients; handling telephone calls, enquiries and appointments;
·         Handling protocols and confirming travel itineraries; and managing office petty cash.
·         Served in the grade of Assistant Office Administrator or in comparable position in public/private sector for a minimum period of three (3) years;
·         Diploma in secretarial studies from the Kenya National Examination council (KNEC);
·         Business Education single and Group Certificates (BES and GC) stages I, II and III from the Kenya National Examination council in the following subjects
1.  Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
2.  Shorthand III (120 w.p.m);
3.  Business English III/Communications II;

4.  Office Management III/Office Administration and Management III;
5.  Secretarial Duties II;
6.  Commerce II;
·         Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution
·         Certificate in secretarial management course lasting not less than three 3 weeks from the Kenya School of Government or any other recognized institution
·         Certificate in computer applications from a recognized institution; and
·         Demonstrated professional competence as reflected in work performance and results
In addition, all prospective candidates MUST satisfy the requirements of leadership and integrity as set out in Chapter six (6) of the constitution of Kenya and attach the following documents to their applications:-
1.  Ethics and Anti-corruption Commission clearance Certificate (EACC)
2.  Kenya Revenue Authority Tax compliance Certificate (KRA)
3.  Higher Education Loans Board clearance Certificate(HELB)
4.  Certificate of Good Conduct from Criminal Investigation Department (CID)
5.  Certificate from Credit Reference Bureau
How to Apply
If you clearly believe that you to meet the criteria given above, please submit your sealed application letters with detailed CV, copies of academic certificates, 3 referees with their e-mail addresses and telephone contacts; quoting the Reference Number for the job being applied on both the envelop and the application letter.
All applications should either be sent through the post office or hand delivered or emailed to the Chief Executive Officer not later than 30th July, 2019.
The Chief Executive Officer
Micro and Small Enterprise Authority (MSEA)
Utalii House 10th Floor, Left wing
P.O. Box 48823-00100
MSEA is an equal opportunity employer .Only shortlisted candidates will be contacted. Canvassing in any form or failure to attach any of the stipulated documents shall lead to automatic disqualification

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