Response Programmes Director
Purpose of Position
The Response Programmes Director is
responsible to manage grant acquisition, assessments, monitor and humanitarian
accountability and liaises with Support Offices (SOs), and international
donors.
Staff Capacity Development Coordinator
VisionFund International Regional Training Manager
Project Officer
Purpose of Position
The Response Programmes Director
oversees/leads the Sector Programming Team, including Program Officer(s),
Design Monitor Evaluation (DME), Humanitarian Accountability and Information
Management. The Programme Director supports the Response Director (RD) and
Operations Director (OD) in designing the response strategy and operations plan
and works in close coordination with both.
Response Programmes Director is part
of the Response Senior Leadership Team. Response Programmes Director will
coordinate/advise with Response Director (RD)/Senior Leadership Team (SLT) go
or no go for proposals.
Responsibilities
Establish, lead, resource and staff
the programmes unit to meet response needs
·
Lead team/individual development and
provide direction and support as needed to enable effective performance.
·
Contribute to National Office (NO)
capacity building in the area of emergency response in coordination with NO
leadership and Human Resources (HR).
·
Determine Programmes organisational
structure and staffing plan with HR.
·
Work with HR to recruit and deploy Programmes
staff and plan for capacity development.
·
Ensure Programmes staff handovers are
conducted.
·
Develop Programmes budget in
coordination with Finance.
·
Support RD and Finance in developing
Response Budget, ensuring strong alignment and coordination with Operations
team during budgeting and budget management process.
·
Plan for Programmes Unit
transition/integration with NO, where applicable.
Lead the programme planning process
to ensure alignment with context, humanitarian needs, response strategy as well
as operational feasibility and technical quality
·
Support development of operational
intent plan to align with funding allocations ensuring operational feasibility
and
·
technical quality.
·
Support Sectors and Operations
Director to draft response plan.
·
Work with Grants, Acquisition and
Management (GAM) to coordinate grant acquisition.
·
Write Operational Intent inclusive of
targets.
·
Prepare project RACIs (responsible,
accountable, consulted, informed) for new grants.
Oversee donor liaison and advocacy is
undertaken to resource operations plan to address humanitarian needs. The
Response Programmes Director will ensure that the GAM team undertake the
following activities
·
Monitor and analyse donor
opportunities to ensure they align with operational intent.
·
Communicate humanitarian needs
identified through assessments, monitoring data and community feedback to
in-country donors and Support Offices International Programmes Groups.
·
Represent World Vision with potential
donors (ECHO, DFID, EU, OFDA, etc.) including bilateral, multilateral and
corporate.
·
Collaborate with Advocacy to
influence donor funding strategies when appropriate.
·
Liaises with SOs regarding donor
priorities and opportunities for funding.
·
Support Finance in the allocation and
tracking of response funding to ensure response strategic priorities are funded
and effective leveraging of available funding.
·
Support mapping of all funding
sources with Finance.
·
Support funding allocation process
(Private Non Sponsorship & grant opportunities) in coordination with
Finance, Response Director and Operations to reflect response strategic
priorities, operational realities and ensure compliance with relevant funding
regulations.
·
Support Finance to track donor
funding allocation and commitments to ensure response strategic priorities are
funded.
·
Oversee development and submission of
project proposals to donors to resource operations plan.
·
Develop project proposals with
Operations, Advocacy, Finance and relevant Support functions and ensure
stakeholders have the opportunity to review proposals and raise issues prior to
submission to donors.
·
Ensure proposals are aligned with the
operational plan, sector DADDs and standards.
·
Ensure proposals are aligned with
accountability standards and basic DME requirements.
·
Maintain donor and SOs communications
to facilitate funding acquisition.
·
Support Finance to ensure an
up-to-date funding matrix.
Ensure support for Finance to
establish a grant management system to guarantee fulfilment of
donor requirements
·
Support Finance to conduct grant
orientation or grant start-up workshops for relevant staff.
·
Plan and manage donor reporting to
ensure that all donor requirements are met.
·
Support Finance with monitoring of
grants for compliance with grant requirements.
·
Oversee planning, implementation,
analysis and sharing of findings from assessments and program monitoring.
The Response Programmes Director will
ensure that the DME team undertake the following activities
·
Design and implement community
consultation processes to ensure understanding of World Visions role, planned
interventions and provide opportunities for input and feedback into programme
and project designs.
·
Design and implement Information
Provision plan to ensure that accurate and reliable information about the
programme is made available and shared with communities in a timely and
accessible manner.
Establish and support the
implementation of complaint and feedback mechanisms
·
Document, implement and monitor
complaint and feedback systems to ensure timely responses to communities.
·
Consolidate and analyse community
complaint information to inform Operations and response management of key
issues raised by beneficiaries.
·
Coordinate Humanitarian
Accountability planning and learning with other accountability focused INGOs
and LNGOs.
Qualifications
·
A minimum of 3-5 years in leadership
role in the humanitarian assistance and development sector, with a significant
portion of this in INGOs.
·
5 years experience in humanitarian
assistance work.
·
Demonstrated understanding of key
humanitarian principles, standards and best practices.
·
University degree in Humanitarian
Studies or relevant field. Masters degree preferred.
·
Experience in program management and
implementation of multi-sectoral emergency response projects.
·
Intensive experience in leading a multi-cultural
team of professionals.
·
Experience working in a
cross-cultural environment.
·
Experience working in war zones /
fragile contexts.
·
Experience in engaging with
governmental institutions and multilateral agencies.
·
Experience in managing humanitarian
operations that facilitate innovation and calculated risk taking.
·
Work experience as Program Officer at
least for 1-3 years in a country other than the home country.
·
Strong team leadership skills.
·
Emotional Intelligence (self
awareness, managing emotions and those of others, remaining calm/composed,
dealing with ambiguity and change).
·
Understand Humanitarian Industry and
have proven experience within a relief setting.
·
Effective in written and verbal
communication in English.
·
Ability to express ideas and concepts
clearly and persuasively with senior internal and external stakeholders.
Preferred
·
Previous experience working in
complex emergency/rehabilitation settings.
·
Experience coordination with INGOs
and other key stakeholders-High degree of negotiation and persuasion skills.
·
Ability to work with a reasonable
level of comfort in high tension and high security risk situations.
·
Ability to maintain performance
expectations in diverse cultural contexts psychologically stressful environs
and physical hardships.
·
Ability to facilitate the creation of
cross-functional project teams and the development of national strategies.
·
Excellent time-management and
prioritization.
·
Demonstrates openness and
transparency.
Staff Capacity Development Coordinator
Purpose of the position
To coordinate, monitor and evaluate
the implementation of staff learning & development programs and lead the
roll-out of talent management initiatives in line with the WV Partnership
standards and People & Culture Priorities.
Responsibilities
Learning Needs Assessment
·
Conduct annual staff learning needs
assessment for the entire organization to establish staff performance gaps.
·
Categorize training needs of staff
based on functions and office location
·
Liaise with Line Managers to develop
annual departmental training plans
·
Liaise with departmental heads to
develop training budgets to be incorporated in grant proposals and National
Office budgets
Learning & Development programs
·
Identify and recommend development
opportunities for all categories of staff aligned to individual development
plans and organizational priorities
·
Facilitate and coordinate relevant in
house training programs based on identified training needs and new partnership
initiatives with a special focus on field based national staff
·
Liaise with external facilitators
where need be to deliver trainings and team building sessions that may require
external resource facilitation.
·
Monitor quality of training and post
training implementation to identify gaps/issues that require refresher sessions
or a new training methodology
·
Conduct in house surveys to assess
effectiveness of various training programs and monitor change in behavior and
competence
·
Use training evaluation data,
including documentation of lessons learned and ensure future initiatives have
incorporated the learnings
·
Prepare learning & development
impact reports to be shared with World Vision senior management teams and
Support Offices
Performance Management
·
Conduct periodic performance
management trainings for new and existing staff and Line managers
·
Communicate partnership performance
management guidelines to staff and managers
·
Monitor and report on submission of
performance agreements, mid-year reviews and annual reviews
·
Educate Line Managers on how to
reinforce a performance aligned culture through consequence management
Recognition schemes
·
Ensure roll-out of the staff
recognition scheme
·
Coordinate the annual and semi-annual
nomination & selection processes
Talent & Leadership Development
·
Liaise with Departmental Heads to
identify potential talent for future management and specialist positions
·
Provide guidance, frameworks and
tools to Departmental Heads on talent management, career path and succession
planning
·
Consolidate talent pools per function
and succession plans for mission critical roles
·
Liaise with World Vision
International People & Culture teams to design and coordinate Talent
development initiatives
Orientation /Onboarding
·
Liaise with Managers to develop an
orientation handbook that will assist new international staff to understand the
Somalia culture and customs
·
Organize and coordinate a
comprehensive orientation program for new staff to support their smooth onboarding
in the organization.
·
In liaison with Line Managers,
prepare orientation materials and packs for new staff.
·
Ensure appropriate orientation
documentation is filed in personnel files
Focal Point – Learning Resources
·
Oversee the resource center and maintain
a register of resources such as books, magazines, DVDs CDs that are available
·
Identify distant learning programs
appropriate for relevant staff and validate authenticity of learning
institutions.
·
Ensure identified facilitators in
Somalia are equipped and certified to meet expected standards and quality of
facilitation.
Qualifications
·
Degree in Human Resource management,
Business Management or relevant field
·
Certified Trainer of Trainees as a
subject matter expert
·
Minimum of 4 years’ experience as a
competent Training Coordinator in an International Organization
·
Passionate about people development
·
Proven ability to coach and
facilitate in-house trainings in a multi-cultural environment
·
Very good interpersonal skills and
ability to engage and influence at senior level
·
Very good report writing and
marketing skills
·
Excellent use of PowerPoint,
Microsoft Word and Excel
·
Exhibit teamwork and high levels of
accountability
·
Ability to handle confidential and
sensitive information
·
Committed to excellence with a strong
focus on customer service
·
Able to work in stressful
environments and effectively manage stress
·
Ability to handle multiply projects
and priorities with limited supervision
VisionFund International Regional Training Manager
Purpose of the Position
As part of its new strategy, Building
Futures Together, VisionFund seeks to deliver holistic, integrated services for
increased scale of impact. Additionally, VisionFund’s re-commitment to its
values and culture has identified a need to have a common understanding about
how our corporate identity is manifested to clients through our MFI staff
members’ values, behaviours and communications.
This is an exciting new role in
VisionFund’s Africa region that will create a regional strategy for learning
and development, based on robust training needs analysis in the Microfinance
Institutions (MFIs) and contextualizing the global L&D standards of
VisionFund for the region.
This role will manage all aspects of
Technical Capacity Building in our MFIs in Africa in order to drive the
behaviours and practices that will help the MFIs to achieve their double bottom
line of social impact and financial sustainability.
This role will design and execute
learning and development interventions (usually training) on technical topics
in alignment with VisionFund International’s standardized training programmes,
materials, and methodology.
This role will provide training and
will work on developing capacity of; a) Front Line staff, including LOs and
other branch staff, b) Middle Management including Branch Managers and Regional
Managers, c) Other head office staff in MFI, d) Training Managers/Officers in MFIs.
This role will have matrix management responsibility of Training Managers in
the MFIs and will require a strategic thinker and skilled influencer who can
‘sell’ the value of investing in training.
The ideal candidate will be a
proactive self-starter who brings knowledge and experience of both the
microfinance industry and training. The impact of this role will be seen in
behavioural change and skills development among MFI staff, positively impacting
the double bottom line of VisionFund’s MFIs in Africa.
Responsibilities
Leadership and Reporting of the
Learning & Development (L&D) Function in the Region
·
Creates a strategy for learning and
development for the region and proactively plans L&D for the region.
·
From the MFI leaders, gets approval
and secures budget as needed for L&D activities.
·
Embeds a learning culture in the
regional team and the MFIs.
·
Is a voice of influence on L&D
within the microfinance industry in the region.
·
Ensures training needs assessments
occur on regular basis in order to make adequate MFI and Regional Training
Plans.
·
Develops a Template for Yearly
Training Plan and Budget for MFIs and assists MFIs in the preparation of their
Yearly Training Plan and Budget. Influences the content of plan and budget.
·
Proactively develops reports and
other monitoring tools for tracking execution against plan, and measuring
effectiveness of MFIs training activities.
·
Makes Monthly Reports on performance
of the Training function to the Regional Team and to the Global L&D Team.
·
Creates a set of common internal and
external trainings to be delivered to all MFIs in order to minimize training
cost.
·
Conducts follow-up studies of all
completed training to evaluate results and practise continuous improvement.
·
Assesses & validates learning
interventions offered by external consultants / in-house staff in MFIs to
ensure that the most effective methods of learning are used, bearing in mind
VFI’s learning philosophy of 70:20:10 (70% learning
·
through doing, 20% coaching &
monitoring, 10% classroom/conference training).
·
Reports proactively on the
effectiveness of L&D interventions and adjusts the strategy based on the
realities on the ground and changes in the external environment and overall
organizational strategy.
·
Ensures that MFIs do annual training
needs analysis and have Learning & Development plans for all staff.
·
Supports MFIs in determining learning
priorities, roll-out plans, setting program deadlines, and ROI analytics.
·
Leads best practice sharing across
the region to create a learning organization culture in the region.
·
Models best practices in learning and
development activities.
·
Evaluates the MFI training needs
assessments and plans, ensures they are in line with the needs of the MFI for
the year, and recommends to the MFI leaders and regional leaders how the
training will be delivered (in house, external, capacity building, secondment,
etc).
Developing the L&D Capabilities
in the MFIs
·
Assists MFIs in recruiting training
staff and matrix manages the MFIs’ training managers.
·
Participates in Performance Appraisal
of Training Staff in MFIs.
·
Develops Training Capacity in MFIs.
In case that there is no training unit or full time training staff within MFI,
proactively identifies and trains several staff members to serve as trainers.
·
Delivers training of trainers in Africa
MFIs.
·
Builds a Pool of potential part-time
trainers in each MFI.
·
Develops the knowledge and skills of
MFI staff in how to not only plan and run effective training but also how to
assess learning needs and how to evaluate the effectiveness of training.
Hands-on Execution of Learning &
Development Plan
·
Plans, organizes and facilitates
employee development projects (usually training) in alignment with VisionFund’s
standardized training programmes, materials and methodology including new
curricula and refresher trainings.
·
Proactively develops customized
training curricula for training needs that are identified in Africa MFIs and
collaborates with MFI and regional staff and subject matter experts to ensure
MFI staff develop the required technical skills to ensure effective
microfinance programmes.
·
Identifies the most effective mix of
internal and external trainings for MFIs, always practising wise stewardship.
·
Champions the appropriate use of
technology for L&D and is subject matter expert on L&D for the region.
·
Maintains updated curriculum and
training records.
·
Liaises with MFI leadership teams to
coordinate training events and supports financial objectives by recommending
training budget items.
·
Identifies important gap areas in the
MFIs and as needed designs/rolls out and provides ToT on these areas, then
ensures proper roll out to the branches before handing it to operations and
compliance department (for example, in the areas of rotation, bonus systems,
creation of a debt collection unit, etc).
Other
·
Uses accepted education principles,
keeps up to date with L&D innovations, trends and technology and implements
new L&D methods and techniques as appropriate.
·
Provides matrix management, coaching,
mentoring and spiritual nurture to the training managers in MFIs, encouraging
their development and providing performance feedback.
·
Represents the WV Partnership with
technical donors.
·
Represents the WV Partnership with
the microfinance industry in the region.
·
Carries out additional
responsibilities and projects as assigned.
Knowledge, Skills and Abilities
·
Minimum education of a Bachelor’s
degree and proven ability to think strategically, plan proactively, manage
multiple simultaneous projects and evaluate results.
·
Knowledge of adult learning
principles and experience of applying them.
·
Advanced facilitation skills to
foster employee engagement in learning events.
·
In depth knowledge of microfinance
industry best practice and performance drivers gained through formal study and
work experience in microfinance.
·
Exceptional interpersonal skills
including a track record of influencing, negotiating, developing people and
inspiring people.
·
Demonstrated commitment to a
Christ-centered life, passion for VisionFund’s mission and vision and ability
to apply the Core Values.
·
Intercultural sensitivity,
interdenominational sensitivity and ability to apply Biblical principles to
learning and development interventions.
·
Demonstrated skill and understanding
in cross cultural communications and demonstrated commitment to valuing
diversity and creating an inclusive environment.
·
Clear thinking and compelling
communication, with ability to influence regional leaders and MFI leaders to
take appropriate action to meet the learning needs.
·
Proficiency with Microsoft Excel,
Word, and PowerPoint.
·
Problem solving ability and tenacity
in the face of setbacks.
·
Self motivated and able to work in a
virtual team.
Qualifications
·
Previous experience of at least 5
years in a Training role.
·
Microfinance experience of at least 5
years.
·
Experience in monitoring and
reporting on the effectiveness of L&D activities, with ability to
proactively propose adjustments/new solutions.
·
Demonstrated proactivity and
technical ability in identifying learning needs.
·
Demonstrated ability to teach and
train in both formal and informal processes.
·
Demonstrated excellent analytical
skills and facilitation skills.
·
Self-motivated and proven ability to
work independently with minimal supervision.
·
Experience organising business
events, trainings, conferences, celebrations and similar.
·
Demonstrated ability to successfully
mentor and coach staff for performance improvement (ideally including people
management experience).
·
Fluency in written and spoken English
and French, including for training facilitation and negotiations.
Preferred Skills, Knowledge and
Experience
·
Proficiency in eLearning design
software, particularly Articulate Storyline, is desirable.
·
Previous experience in financial
services technical operations training in an African context.
·
Experience working and communicating
at a distance in a multinational environment.
Work Environment/Travel
·
The position requires ability and
willingness to travel domestically and internationally up to 50% of the time,
mainly within the Africa region with some travel outside the region
occasionally as needed.
Project Officer
Purpose of the position
To plan, implement, monitor and
document all the Farmer Managed Natural Regeneration (FMNR) activities within
Soin Area Development Program as per the proposal. Provide necessary technical
support, related training, follow-up, and guidance to the staff and farmers
youth and women groups under FMNR and provide feedback and reports to the
Project manager and Cluster manager including National Office as when required.
In order to successfully do so, the
project officer – FMNR Project must be able to effectively Communicate World
Vision’s Christian ethos and demonstrate a quality of spiritual life that is an
example to others.
Responsibilities
Project Implementation and
Monitoring 65%
·
Responsible for the in the
implementation of the all activities in the FMNR project
·
Train the partners, selected groups
and community members on the various recommended focal areas (FMNR, Climate
smart agriculture, Sustainable energy options, soil and water conservation,
advocacy and policy influence etc).
·
Contribute to effective and timely
implementation of all FMNR level interventions and initiatives with communities
and partners;
·
Provide supervision to – Community
Mobilizer – and effectively manage performance – to ensure FMNR project
objectives are met
·
Ensure that all FMNR initiatives
within the project’s area of influence meet or exceed planned outcomes and are
implemented in full compliance with the projects guidelines;
·
Collaborate with Project manager,
Regional M & E and Capacity Building Coordinator, and the Technical
Specialist – Environment and Climate Change to effectively support the project
to carry out all measurements – baselines, assessments, designs, monitoring and
evaluations – in accordance with WV established standards, policies and
procedures;
·
Coordinate with the Project manager
and Regional M & E Coordinator to ensure that appropriate controls,
monitoring and evaluation tools are in place and being utilized in a timely
manner in every FMNR measurement ,
·
Support the Area Development Program
with FMNR project and region in the event of any disaster and/or crisis response
when called upon to do so;
·
Monitor and support the timely and
appropriate utilization of budgeted resources for all FMNR related project
interventions as well as ensure effective and timely response plans to all
financial audit findings of FMNR initiatives and take the needed measures to
prevent such findings from recurring in the future;
·
Conduct on site FMNR trainings.
·
Organize and coordinate farmers FMNR
exposure tours
·
Support community/ Farmers Capacity
building on alternative livelihood options.
·
Participate in proposal development
and resource mobilization.
Reporting and Documentations 30%
·
Compile the necessary monthly,
quarterly and annual reports for forwarding to the Project manager, Livelihoods
& Resilience Officer and National Office
·
Attend the regular weekly and monthly
planning meetings at called upon.
·
Regularly document success
stories/innovation for sharing across the partnership
·
Develop context specific electronic
and live media communications on FMNR and NRM activities.
·
Ensure the Project design document is
updated as per Design, Monitoring and Evaluation standards.
Others 5%
·
Carry out any other duties as may be
assigned by the Cluster manager, Project manager or designee;
Qualifications
The following may be acquired through
a combination of formal or self-education, prior experience or on-the-job
training:
·
The job holder must have at least a
Degree in Natural Resource Management or Agro-forestry or related
·
At least two years’ on job experience
on Natural resource management or Agro-Forestry and with some experience on
Agriculture.
·
Experience working with NGOs will be
an added advantage.
·
Must have a good understanding of the
different systems of extension delivery.
·
Computer literate
Other Competencies/Attributes
·
Self-driven and able to work under
stress
·
Ability to work with minimum
supervision.
·
Compatible with WV mission, ethos and
core values.
·
Must be a committed Christian, able
to stand above denominational diversities.
·
A good communicator who is willing
and able to work as an active member of the Sub branch / Response team.
·
Has the ability and willingness to
work with different communities. Should be self-motivated and able to work
without supervision