Finance Officer
Grade 15N
Reporting To: Deputy Vice Chancellor (Administration, Finance and Planning)
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Requirements
Responsibilities
Grade 15N
Reporting To: Deputy Vice Chancellor (Administration, Finance and Planning)
Requirements
·
Must possess PhD in Accounting/Finance OR equivalent
·
Must possess Master Degree (Accounting/ Finance) OR equivalent
·
Must possess CPA (K) or equivalent
·
Must have at least three (3) years working experience as Chief
Accountant at Grade 14N OR comparable position
·
Must be a Certified Financial Analyst (CFA)
·
Must be registered with ICPAK
·
Must be able to use possess relevant Accounting Software
OR
·
Must possess Master Degree in Accounting/ Finance OR equivalent
·
Must possess CPA (K) or equivalent
·
Must have at least five (5) years working experience as Chief
Accountant at Grade 14N OR any other relevant OR comparable position
·
Must be able to use possess relevant Accounting Software
·
Must be a Certified Financial Analyst (CFA)
·
Must be registered with ICPAK
·
Must be proficient in relevant Accounting Software
Responsibilities
·
Organization and management of accounting units
·
Interpretation of financial policies, budgetary control system,
management accounting methods and monthly/quarterly/annual financial returns
·
The overall formulation and implementation of the finance strategy
for the department
·
Advising the University management on all financial matters
·
Responsible for efficient organization, control and supervision of
all accounting units
·
Responsible for review, planning, coordination, design,
implementation, development of accounting services and systems
·
Timely submission of annual financial statements and accounts
·
Setting and maintaining high accounting standards in the
University
·
He/ She is responsible for advising on all financial policies as
well as ensuring that sound accounting principles and controls are applied on
all financial transactions
·
Carry out other duties and responsibilities as may be assigned
from time to time
Chief Accountant
Grade 14N
Reporting To: Finance Officer
Reporting To: Finance Officer
Requirements
·
Must possess PhD in Accounting/Finance
·
Must possess CPA (K) or equivalent
·
Must have at least three (3) years relevant working experience as
Senior Accountant at Grade 13N OR comparable position
·
Possession of Certified Financial Analyst (CFA) will be an added
advantage
·
Must be registered as a member of a professional body
·
Must be proficient in relevant Accounting Software
OR
·
Must possess Master Degree in Accounting/Finance OR equivalent
·
Must possess CPA (K) or equivalent
·
Must have at least five (5) years working experience as Senior
Accountant at Grade 13N OR comparable position
·
Possession of Certified Financial Analyst (CFA) will be an added
advantage
·
Must be registered as a member of a professional body
·
Must be proficient in relevant Accounting Software
Responsibilities
·
Deputizes the Finance Officer
·
Assist Finance Officer in implementing the financial policies
·
Implementation of an adequate accounting system as a means of
maintaining sound financial records, which must recognize, classify, post
summarize and report transactions
·
Overall operation and supervision of finance function in the
system
·
Maintenance of high accounting standards and integrity within the
department
·
Supervision and development of staff in the department
·
He/ She should satisfy the requirements of chapter six of the
constitution
·
Carry out other duties and responsibilities as may be assigned
from time to time
CTS Manager
Grade 13N
Reporting To: DVC-AFP
Reporting To: DVC-AFP
Requirements
·
Must possess Master Degree in Computer Science/Information
Technology or its equivalent from a recognized institution
·
Must possess at least two relevant technical or professional
Qualifications in CCNA, MCSE or MCSD
·
Must have at least three (3) years working experience as a Deputy
ICTS Manager at Grade 12N or comparable position
·
Must be registered with relevant professional body
·
Must have skills and experience on systems development
Responsibilities
·
Responsible for the overall administration of Information and
Communication Technology services including infrastructure, planning,
installation, maintenance and operations
·
Formulation and execution of ICTS Policies, Rules and Regulations
·
Developing and coordinating ICTS functions, including automation
and networking
·
Developing and managing information systems, including
connectivity and maintenance of ICTS facilities
·
Directing the installation and maintenance of ICT equipment
·
Overseeing implementation, operation and maintenance of Data
Communication Infrastructure for administrative and academic functions
·
Advise on upgrading of software/hardware components of Information
Communication Technology services
·
Coordinating users training on Information and Communication
Technology services
·
Prepare reports for various authorities
·
Perform any other duties and responsibilities as may be assigned
from time to time
ICT Officer I
Grade 8N
Reporting To: Information and Communication Technology Services Manager
Reporting To: Information and Communication Technology Services Manager
Requirements
·
Must possess Bachelor Degree in Computer Science/Computer
Technology/ Information Technology OR its equivalent from a recognized
institution
·
Must possess relevant technical or professional Qualifications in
CCNA, MCSE or MCSD in the relevant area of specialty.
OR
·
Must possess Higher National Diploma in Computer
Science/Information Technology or its equivalent from a recognized institution
·
Must possess relevant technical or professional Qualifications in
CCNA, MCSE or MCSD in the relevant area of specialty.
·
Must have at least three (3) years working experience as ICT
officer II at Grade 7N or comparable position.
Responsibilities
·
To manage the Helpdesk system
·
Follow-up on reported faults
·
To quantify the faults reported
·
Ensuring staff mailing system is running effectively
·
Assign intranet and e-mail accounts to staff members
·
Carrying out staff needs assessment
·
Coordination of staff training on ICT
·
Perform any other duties and responsibilities as may be assigned
from time to time
Assistant Counselor I
Grade 10N
Reporting To: Senior Counselor
Reporting To: Senior Counselor
Requirements
·
Must possess Bachelor Degree in Education/Social
Sciences/Counseling Psychology or its equivalent from a recognized institution.
·
Must have at least three (3) years working experience as Assistant
Counselor II at Grade 9N or comparable position
·
Must possess a professional Certificate in Counseling Certificate
or Equivalent
·
Must be Computer literate
·
Must be registered with recognized professional body
Responsibilities
·
Provide individual and group counseling services
·
Assist in orientation of new students
·
Provide family life education in conjunction with the Health Unit
·
Plan for and oversee public lectures, seminars on issues of social
and psychological concern
·
Coordinate, in conjunction with partners, the training of Peer Counselors
and Peer Educators
·
Supervise Peer Educators/Counselors
·
Plan in-reach activities with Peer Educators and Peer Counselors
·
Coordinate crisis interventions
·
Perform any other duties and responsibilities as may be assigned
from time to time
Assistant Counselor II
Grade 9N
Reporting To: Senior Counselor
Reporting To: Senior Counselor
Requirements
·
Must possess a Bachelor Degree in Counseling Psychology or its
equivalent from a recognized institution
·
Must have at least three (3) years working experience with
counselling supervision as Assistant Counselor III at
·
Grade 8N OR comparable position
·
Must possess a professional Certificate in Counseling Certificate
or Equivalent
·
Must be a member of a recognized professional body
·
Must be computer literate
Responsibilities
·
Provide individual and group counseling services
·
Assist in orientation of new students
·
Provide family life education in conjunction with the Health Unit
·
Plan for and oversee public lectures, seminars on issues of social
and psychological concern
·
Coordinate, in conjunction with partners, the training of Peer
Counselors and Peer Educators
·
Supervise Peer Educators/Counselors
·
Plan in-reach activities with Peer Educators and Peer Counselors
·
Coordinate crisis interventions
·
Perform any other duties and responsibilities as may be assigned from
time to time
Chief Security Officer
Grade 12N
Reporting: To the Vice Chancellor
Reporting: To the Vice Chancellor
Requirements
·
Must possess Master Degree in Criminology/Security Science or
its equivalent from a recognized Institution
·
Must have worked with any of the Disciplined Forces of Kenya for
at least five (5) years
OR
·
Must possess Bachelor’s Degree in Criminology/Security Science or
its equivalent from a recognized Institution
·
Must have worked with any of the Disciplined Forces of Kenya for
at least ten (10) years
·
Must have served at the level of Chief inspector of police or
captain
·
Must have a clean Discharge Certificate
·
Must possess Certificate of Good Conduct
·
Must possess First Aid Certificate
·
Must possess Fire Fighting Certificate
·
Must have at least three (3) years working experience as Deputy
Chief Security Officer at Grade 11N or comparable position
·
Must be Computer literate
·
Must be medically and physically fit
Responsibilities
·
In-Charge of the department.
·
Responsible for security matters related to students and staff.
·
Manage security intelligence systems within the University
·
Carry out any investigation requested by Vice-Chancellor
·
Investigation of disciplinary matters as referred by Management
Board
·
Attend to all security meetings in all Campuses
·
Plan and organize training for security staff
·
Execute periodic security surveys for all campuses
·
Liaise with the external security agent
·
Advisor to the University Management Board on security Issues
·
Responsible for formulation, planning and control of the
departmental budget
·
Effective coordination and implementation of policies in the
department
·
Responsible for formulation and implementation of departmental
strategic plan
·
Responsible for the procurement of stores for the department
·
Perform any other duties and responsibilities as may be assigned
from time to time
Senior Procurement Officer I
Grade 12N
Reporting To: Procurement Manager
Reporting To: Procurement Manager
Requirements
·
Must possess Master Degree with a bias in Procurement/Supplies
Management.
·
Must have at least three (3) years working experience as Senior
Procurement Officer II at Grade 11N OR comparable position
·
Must be registered with a relevant professional body
·
Must possess a working knowledge of Procurement software
Responsibilities
·
Preparations and implementation of Annual Procurement plans for
the University
·
Advisory role to management and staff on compliance and
implementation of procurement policies and regulations
·
Sourcing for goods and services
·
Management of all Purchasing activities
·
Drafting of Tender Committee agenda for further approvals and
action
·
Keeping of Tender, quotations, contracts records
·
Evaluation of suppliers for contract/Tender award
·
Keep supplier records and updating the list of suppliers
·
Attend to Audit queries on purchasing operations
·
Preparation and processing of documents to initiate payments for
goods and services received
·
Carry out stock taking
·
Maintenance of Purchase records
·
Ensuring quality control in consultation with user and technical
departments
·
Supervise staff under him/her
·
Carry out other duties and responsibilities as may be assigned
from time to time
Corporate Communications Officer III
Grade 8N
Reporting To: Senior Corporate Communications Officer
Reporting To: Senior Corporate Communications Officer
Requirements
·
Must possess Bachelor Degree in Communications related
area or its equivalent from a recognized Institution
·
Must have at least three (3) years working experience as Corporate
Communications Assistant I at Grade 7 OR comparable position
·
Must be Computer literate
·
Must be registered with a relevant professional body
Responsibilities
·
Prepare and disseminate corporate publicity information materials
like posters, banners, calendars, diaries, prospectus, monthly update
newsletters
·
Contribute stories, photos and editing of the internal newsletter
·
Supervise Staff under his/her section
·
Coverage of University activities, both video and photography
·
Prepare advertisements for media houses
·
Participate in organizing and coordinating University exhibitions
and marketing activities
·
Supervision of staff
·
Perform any other duties and responsibilities as may be assigned
from time to time
Administrative Assistant II
Grade 9N
2 Posts
Reporting To: Head of Assigned Office
2 Posts
Reporting To: Head of Assigned Office
Requirements
·
Must possess Bachelor Degree in social sciences or its equivalent
from a recognized institution
·
Must have at least three (3) years working experience as Administrative
Assistant III at Grade 8N or comparable position
·
Must be registered with recognized professional body
·
Must be Computer literate
Responsibilities
·
Assist in implementation of administrative functions
·
Performing administrative operational duties in specific arrears
of assignment
·
Preparing reports and records as may be required
·
Take minutes in various committees as may be required
·
Carry out other duties and responsibilities as may be assigned
from time to time
Administrative Assistant III
Grade 8N
2 Posts
Reporting To: Head of Assigned Office
2 Posts
Reporting To: Head of Assigned Office
Requirements
·
Must possess Bachelor Degree in social sciences \or its equivalent
from a recognized institution
·
Must be Computer literate
OR
·
Must possess Higher Diploma in relevant Social Sciences Discipline
or its equivalent from a recognized institution
·
Must have at least three (3) years working experience as Senior
Clerical Officer I at Grade 7N or comparable position
·
Must be Computer literate
Responsibilities
·
Assist in implementation of administrative functions
·
Performing administrative operational duties in specific arrears
of assignment
·
Preparing reports and records as may be required
·
Take minutes in various University committees
·
Carry out other duties and responsibilities as may be assigned
from time to time
Human Resource Officer I
Grade 8N
2 Posts
Reporting To: Human Resource Manager
2 Posts
Reporting To: Human Resource Manager
Requirements
·
Must possess Bachelor Degree in Social Sciences (Human Resource
Option) or its equivalent from a recognized Institution
·
Must have at least three (3) years relevant working experience as
Human Resource Officer II at Grade 7N OR comparable position
·
Must possess Certificate of Human Resource Professional III
or post graduate Diploma in Human Resource Management
·
Must be registered member of Institute of Human Resource
Management (IHRM)
·
Must be Computer literate
·
Must possess skills and competencies on HRIS and Pay Roll
management or Employee Resourcing
Responsibilities
·
Assisting in recruitment and interview process
·
Assisting in ensuring employee personal data is captured in the
Human Resource Management Information System
·
Pay roll Administration
·
Ensuring employees have registered with relevant statutory bodies.
·
Assist in review and implementation of Human Resource policies and
procedures
·
Develop Human Resource plans
·
Participating in development of training programs for short
capacity building courses and seminars
·
Participating in preparation of Management counter proposals of
Collective Bargaining Agreements for negotiations
·
Perform any other duties and responsibilities as may be assigned
from time to time
Driver II
Grade 4N
Reporting To: Senior Transport Officer
Reporting To: Senior Transport Officer
Requirements
·
Must possess Certificate of Secondary Education
·
Must possess valid driving license Class A B C E and PSV
license
·
Must possess Certificate of Good Conduct from Directorate of
Criminal Investigations (DCI)
·
Must have at least three (3) years accident free driving
experience as Driver III at Grade 3N OR comparable position
·
Must possess Certificate in First Aid from a recognized
institution
·
Must possess Occupational Trade Test II for drivers
·
Must have undertaken at short course (at least for one week) on
Customer Care from a recognized training institution
Responsibilities
·
Responsible for driving University vehicles
·
Carrying out routine checks on the assigned vehicle
·
Maintain vehicle cleanliness
·
Report any vehicle defects to Transport Officer
·
Adhere closely to the High Way code
·
Ensure Work-Tickets are duly authorized
·
Ensuring security of the vehicle on and off the road
·
Ensure safety of passengers and goods in the vehicle
·
Observe vehicle preventive maintenance
·
Perform any other duties and responsibilities as may be assigned
from time to time
How
to Apply
Shortlisted candidates for all positions in Grade 12N and above,
will be required to submit valid and current clearances from the following
bodies:
1.
Kenya Revenue Authority;
2.
Higher Education Loans Board;
3.
Ethics and Anti-Corruption Commission;
4.
Criminal Investigation Department (Certificate of Good Conduct);
and e.Registered and recognized Credit Reference Bureau
Applicants who possess academic certificates from foreign
universities are advised to get and attach equation from the Commission for
University Education.
The Vacancy Number should be clearly indicated on the envelope and
the applicant’s cover letter.
Applications accompanied by copies of a national identity card, a
detailed CV, relevant certificates and testimonials, are invited from persons
qualified for the positions described here above, to reach the Deputy Vice
Chancellor(Administration, Finance and Planning)at the addresses below on or before 25th
May, 2018
Postal Address:
Technical University of Mombasa
Tom Mboya Avenue
Tel: (254) 41-2492222/3/4, 2490571
P.O Box 90420 –80100
MOMBASA
KENYA
Tom Mboya Avenue
Tel: (254) 41-2492222/3/4, 2490571
P.O Box 90420 –80100
MOMBASA
KENYA
Or
E-mail Address: dvcafp@tum.ac.ke
For hand-delivered applications, please drop completed application
during office hours at the office of Deputy Vice Chancellor (Administration,
Finance and Planning) at the Administration Building, Technical University of
Mombasa, Tom Mboya Street -Mombasa