Our Client, in the FMCG sector seeks
to recruit a Financial Accountant.
Reporting to: Head of Finance
Reporting to: Head of Finance
Job Functions:Accounting, Finance
Industries: FMCG (Fast Moving Consumer Goods Sector)
Specification
A.Cash / Bank
·
Daily checking Bank online
transactions, posting cheques reversing returned cheques and following up with
concerned sales staff for replacement.
·
Daily, weekly and monthly bank reconciliations
·
Follow up on outstanding issues with
bank
·
Initiating bank transfer instructions
for sign off.
B. Assets / Stock
·
Fixed Asset Register – in-putting new
purchases, custody of register and updating of depreciation
·
Stock Asset account – Adhoc stock
take. Reconcile physical stock in warehouse and vans against financial system
·
GIT account – monitoring stock in
transit. Making the relevant entries on receipt of invoices and payment on
purchase, clearing and receipt of goods to warehouse. Closing GIT on arrival of
stock to warehouse
·
Monitoring actual cost vs budget and
making adjustment in the books on receipt of full consignment to warehouse
·
Manage GIT supplier accounts ie
Product supplier, clearing and forwarding agents and external warehousing.
C. Procurement / Accounts Payable
Responsible for overall reports and
management of A/P up to, including and together with the PA; Ensure that
amongst others, the below responsibilities are efficiently, effectively and
accurately fulfilled.
·
Ensuring duties and taxes are paid
and that demurrage costs are not incurred as a result of payment delays.
·
Timely payment of Heineken supplier
to avoid disruption of supply and minimize complaints
·
Reconcile monthly suppliers’
statement.
·
Observe the credit periods / limits
·
Payment when the bills fall due.
·
Accurate payment to the suppliers
·
Controlled costs
·
Adherence to SLA
·
Ensure procurement procedures are
followed – check when paying
·
Ensure budgets / limits are adhered
to.
·
Assist in Monitoring monthly usage of
the supplies and advise accordingly
·
Keep an inventory records for the
motor vehicle spare parts and reconcile on monthly basis.
·
Monitor costs as stipulated in the
supplier’s contract.
·
Review the renewal period of the
contracts.
·
Check Purchase Orders prepared by the
payable accountant to ensure they are accurate and ensure they are approved by
the Supply Chain Manager
·
Issuing Purchase Orders on approved
quotations for major suppliers
D. Accounts Receivable
Responsible for overall reports and
management of A/R up to, including and together with the PA; Ensure that
amongst others the below responsibilities are efficiently, effectively and
accurately fulfilled.
·
• Confirm details, reconcile and post
Salesmen and Agents daily reports
• Daily balance VAT and ETR machines and exception report
• Accounts receivable report for weekly sales meeting
•Account receivable reconciliation and follow up for overdue accounts to be regularized.
• Issuing credit memos which should be approved by the Financial Accountant
• Issuing statements to customers
• Monthly sales ledger reconciliation with output VAT
• Audit and spot check on open invoices from field visits periodically
• Ensure timely Collection of outstanding debts
• Daily balance VAT and ETR machines and exception report
• Accounts receivable report for weekly sales meeting
•Account receivable reconciliation and follow up for overdue accounts to be regularized.
• Issuing credit memos which should be approved by the Financial Accountant
• Issuing statements to customers
• Monthly sales ledger reconciliation with output VAT
• Audit and spot check on open invoices from field visits periodically
• Ensure timely Collection of outstanding debts
E. Production
of Financial Reports & Management Accounts By the 3rd of Every Month
·
P&L
·
Balance Sheet
·
Receivables ageing Analysis
·
Payables ageing analysis
·
Sales by Item analysis
·
Cash flow statements
·
Budget Vs Actual statements
·
Management accounts etc
F. Payroll & Wages Report
·
Prepare monthly Payroll by 11th of
every month
·
Wages summary and payment
Other
·
Bank agent for collection of cash,
statements and any other correspondence
·
Back up of Finance ERPs
·
Participate in Internal and External
Audit
·
Ensure all statutory are filed on
time
·
Produce weekly Bounced cheque report
for the staff meetings
·
Any other assignment by the
management
Requirements
·
University Degree B.com
(Finance/Accounting Options)
·
CPA(K/U/T)
·
Minimum 3 years experience in a
similar position
Applicants who meet the requirements
stated above should send their applications and detailed CVs with a day – time
telephone number to the email address: jobs1@hcsafrica.com with Financial
Accountant on the Subject line