Administrative & Logistics Officer
Duma Works is recruiting an Administrative & Logistics Officer for the Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) in Nairobi, Kenya.
The office comprises of 2 international & 26 national
staff. An important part of the function will be dedicated to the
management of logistics through an ERP IT tool. For more details about the
post and the type of contract, please click here.
Responsibilities
Qualifications
Required Skills
Applications must comprise of;
Duma Works is recruiting an Administrative & Logistics Officer for the Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) in Nairobi, Kenya.
About ECHO
The European Commission DG for European Civil Protection and
Humanitarian Aid Operation – ECHO has a Regional Office in Nairobi.
About The Role
The Administrative & Logistics officer will be based in
Nairobi and will be responsible for planning and executing all necessary office
and residential logistics and administrative functions and assuring fulfilment
of the needs for transportation, inventory management, office supplies as well
as logistics/administrative support to the international personnel working in
ECHO RO Nairobi.
Responsibilities
·
Contributes to procurement process for office property,
expendable supplies and services
·
Corresponds and negotiates with all ECHO vendors on procurement
related matters
·
Conducts tendering procedures as appropriate
·
Drafts authorization requests to be submitted to the line manager
·
Prepares purchase orders and drafts contracts
·
Follows-up the activities and tasks undertaken by contractors as
indicated in the signed service/procurement contracts or POs
·
Oversees and ensures proper maintenance and functioning of office
equipment and furniture
·
Follows-up inventory and updates in case of purchase, transfer,
donation and written off
·
Liaises between ECHO Regional Office and other ECHO field offices
in the region on logistics and protocol matters and will therefore be required
to travel
·
In the next 6 months, the office is going to relocate – therefore,
being involved in the organisation of the move immediately after commencing in
this position.
Qualifications
·
A first level university degree either in business
administration, supply chain management, logistics/operations management
or other relevant field is required;If the candidate does not have a relevant
university degree, eight years’ work experience in the humanitarian sector will
be required
·
Proven experience in working with an ERP system
·
A minimum of five years’ work experience in the area of
procurement & logistics and administration
·
Knowledge of working processes: purchase orders, preparation
of contracts for services and goods, tendering, inventory, fleet management,
etc
·
Previous experience in a Non-Governmental or other International
Organisation is an advantage
Required Skills
·
Excellent drafting skills
·
Excellent IT skills: strong computer competency with word
processing and spreadsheets
·
Fluency in spoken and written English
·
Ability to anticipate and plan, ability to analyze and synthesize
information and to be practical
·
Commitment, determination, reliability and a high degree of
personal integrity & discretion
·
Highly motivated hands-on self-starter with ability to work
independently
How to Apply
To apply online click here or send your motivational
letter ,detailed CV and educational documents to apply@jobs.dumaworks.com marking
the subject as “3348”, Your Full name & Phone number e.g. 3348 Barack
Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application
will not go through.
Deadline for receiving applications: Monday, 14 May 2018
Applications must comprise of;
·
Your updated resume (max 3 pages)
·
A one-page motivational letter setting out briefly the candidate’s
motivation and suitability for the role
·
A copy of your educational certificates and other relevant
document
N.B.
* You will receive a confirmation email and an alert to take a
basic screening test over SMS or online. The email with the test may not arrive
immediately. Please be patient. The email/SMS test will typically be 5-8
questions to help us understand your background. Regular SMS rates apply to the
test.
If you apply and don’t meet these minimum qualifications, we will
not be able to move forward with you application.