Sustainet Group Ltd. is looking for a
pleasant Front Desk Assistant to
undertake all receptionist and clerical duties at the desk of our main
entrance.
You will be the “face” of the company for
all visitors and will be responsible for the first impression we make.
You should be able to deal with complaints
and give accurate information.
A customer-oriented approach is essential
the goal being to make guests and visitors feel comfortable and valued while on
our premises.
One with excellent oral and written
communication skills and able to organize their work using Microsoft office
tools (MS Excel, Word, Power Point) and operate office equipment.
Ultimately, a successful Front Office Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Ultimately, a successful Front Office Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
·
Operating
the switchboard by answering, screening and directing phone calls.
·
Serve
visitors by greeting, welcoming and directing them appropriately; notify
company personnel of visitor arrival.
·
Provide
general administrative and clerical support including scanning and copying
·
Organize
scheduled appointments, such as board room and conference room bookings
·
Sort
and distribute incoming / outgoing correspondences such as parcels
·
Assist
in the preparation of regularly scheduled reports – such as organizing reports
in power point.
·
Supervise
office cleaning.
·
Ensure
office & Café supplies are replenished
·
Maintain
Sustainet Group contact lists
·
Act
as the point of contact for internal and external clients
·
Liaise
with Head of HR & Administration on security and parking matters for
Shiriki house and Raphta Heights building.
Requirements
·
Proven
3 years and above experience as a Front Office personnel
·
Knowledge
of office management systems and procedures
·
Working
knowledge of office equipment, like printers, PABX
·
Proficiency
in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
·
Excellent
time management skills and the ability to prioritize work
·
Attention
to detail and problem solving skills
·
Excellent
written and verbal communication skills
·
Strong
organizational skills with the ability to multi-task
·
Diploma
in Front Office Management
How to Apply
Applications to be sent to The Human Resource Manager onhr@sustainetgroup.com
Indicate on the Email Subject the job title
being applied.