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2 Administrative Assistants Jobs in Kenya

Administrative Assistant
Skytop Technologies. 
(REF: SkTP/HRA/AdA/006/17)
The main role of the Administrative assistant in relation to Sky TOP Technologies ltd. is to ensure the office runs smoothly on a daily basis, the working systems are in place and are functioning as they should. The following is a list of duties and responsibilities of the above named designation within the company’s profile.

Responsibilities

·         Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
·         Assist in training staff members and new hires
·         Implement and monitor programs as directed by management, and see the programs through to completion
·         Generate memos, emails and reports when appropriate
·         Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
·         Maintain office supplies by checking inventory and order items
·         Support internal stakeholders on the completion of documentation in relation to use of company vehicles
·         Assist the HR/Admin in planning, sourcing and buying goods, equipment and services in a timely and cost effective way considering sustainability and appropriate quality standards.
·         Identify suitable vendors for goods and services
·         In consultation with the HR/Admin Manager, develop Service Contracts/Agreements for goods and services
·         Manage vendor relationships and build effective partnerships.
·         Develop and update procedures and systems in relation to Purchasing and Inventory control.
·         Maintain database of suppliers, check and approval of invoices against services rendered
·         To participate in periodic administrative meetings
·         To ensure office equipment such as computers, fax machines, photocopiers and computer scanning equipment are in good working condition.
·         To perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the Manager or designate.
·         Perform any other administrative duties assigned by your Supervisor and Senior
·         Management team.

Qualifications

·         Bachelor’s degree in business administration is required
·         Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
·         Ability to analyze and revise operating practices to improve efficiency
·         Detail oriented and comfortable working in a fast-paced office environment
·         Exceptional communication skills
·         Superior organization skills and dedication to completing projects in a timely manner
·         Ability to meet set deadlines
·         Ability to deliver quality work
·         Ability to work under pressure
·         Be a team player
How to Apply
All applications should be addressed to
Chief Executive Officer,
SkyTOP Technologies Ltd.
P.O. Box: 29766-00100
Nairobi, Kenya
Please send your applications to the email addresses specific to your post as indicated below:
For more details click here

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