The Agri and Co-operative
Training and Consultancy Services Ltd, The Corporate arm of The Cooperative
University of Kenya is charged with a mandate to facilitate the outreach of the
University’s academic knowledge through provision of business solutions to
Agriculture, Co-operative and Associated sectors of the economy.
We train, consult and
undertake applied research in the three sectors in Kenya and the region.
One of our clients, a well
established company in Agriculture and Real Estate businesses is looking for
suitable personnel who are experienced, innovative and result oriented to fill
up the following position:
Job Title: Driver / Personal
Assistant
Location: Nairobi
Reporting: To the CEO
Purpose of job: Accountable to the
Directors, the Personal Assistant is responsible for providing a comprehensive,
confidential and professional support service to the Directors in all aspects
concerned with the efficient and successful operation of the work environment
Key Performance Areas
Driving
- Ensure smooth
transportation of the Directors
- Ensuring
efficient and effective budgeting and implementation of resources
- Ensuring that
the vehicles are well maintained, and serviced regularly
- Reporting and
ensuring the compliance of assigned vehicle with all statutory and
maintenance required.
- Ensuring all
travel authorization before any trip
- Ensuring only
authorized persons/goods are carried in the assigned vehicle.
Personal Assistance
- Maintaining
and providing a support service for the Directors’ daily schedule,
including forward planning of their workload, daily management and
co-ordinating, collating and filing of all relevant paperwork, guiding the
directors in their every movement outside the house and only delegate when
very necessary.
- Setting
appointments and meetings for the Directors as requested including regular
one to one meetings with the Directors
- Liaising
effectively with internal staffs on behalf of the Directors.
- Advising the
Directors of impending work deadlines for both internal and external
commitments, e.g. reports, meetings, purchases, bookings, Bills
- Ensuring
appropriate systems and processes are developed and maintained to support
effective and efficient day to day running of the Directors’ office and
Domestic chores
- Ensuring
smooth flow of information
- Monitoring the
use of the Domestic and other Directors’ office purchases.
- Submitting
relevant budgets and internal expenses claims to the Accountant.
- Controlling
the Domestic and the Directors’ offices Budgets
- Planning and
implementing hospitality arrangements for the Directors , including
provision of hospitality for visitors in the household and directors’
office
- Providing a
confidential and efficient filing system for the Directors’ offices
- Organizing
travel arrangements for the Directors (inside or outside the country )
- Supervising
the domestic staff
- Executing any
other duties appropriate as directed by the Directors or his nominated
deputy
Qualification, Skills and
Experience
- Mature lady
over 35 years
- Current
Certificate of Good conduct (note, if successful and before engagement,
the company will apply for one immediately on your behalf)
- Courteous and
very confidential
- Patient
(sometimes starting the job early and closing late )
- KCSE / O’
level certificate with a mean grade of C
- Certificate in
secretarial studies/business management
- A clean
driving license - Class BCE
- Excellent
English and Kiswahili communication skills- both oral and written
- Candidates
with craft certificates or additional qualification will have an added
advantage
- Good Vision:
You will have to watch everything on the road for potential collisions,
accidents and mishaps.
- Punctuality:
Drivers are expected to get to their destination on time, thus being able
to manage your time wisely
- 5 years
continuous and accident free
Submit your application by email to info@atc.co.ke by 14th June, 2017.
Include in your application:
(1) Cover letter,
(2) Curriculum vitae ,
(3) Scanned copies of the Certificates and Testimonies,
(4) Name and Mobile telephone numbers of Three current referees,
(5) Your day time cell phone contacts.
Note only the shortlisted candidates will be contacted.
Include in your application:
(1) Cover letter,
(2) Curriculum vitae ,
(3) Scanned copies of the Certificates and Testimonies,
(4) Name and Mobile telephone numbers of Three current referees,
(5) Your day time cell phone contacts.
Note only the shortlisted candidates will be contacted.